Administrative Assistant – Learning Diversity and Wellbeing

Victorian Catholic Education Authority Limited; City of Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

Kolbe Catholic College in Melbourne's northern suburbs is seeking an Administrative Assistant, Learning Diversity and Wellbeing. You will provide high-quality administrative support to the Directors of Students and teams responsible for Learning Diversity and Wellbeing, helping the day-to-day operations across these areas.

Key duties include coordinating Learning Diversity administration, supporting student learning and wellbeing, coordinating LSOs, diary and correspondence, and building strong,

Qualifications

• Excellent communication and interpersonal skills to support staff, students and families.
• Strong attention to detail, discretion, confidentiality and accuracy in handling information.
• Proficiency with administrative systems; experience with Synergetic or similar school software is valued.

Responsibilities

• Coordinate Learning Diversity administration, including PSG meetings, documentation, student records, NCCD requirements and learning support processes.
• Provide administrative support for student learning and wellbeing, including coordinating appointments, correspondence, documentation and arrangements involving students, families, staff and external professionals.
• Support the daily coordination of Learning Support Officers (LSOs) and assist with the effective administration of Learning Diversity services across the College.
• Provide high-level administrative support to the Directors of Students, including diary and meeting coordination, correspondence, records, reports, presentations and general office administration.
• Build positive relationships and ensure effective communication with students, parents/carers, staff, leadership and external providers, while maintaining confidentiality, accuracy and professional standards.

Skills

Communication

Attention to detail

Discretion

Digital systems

Synergetic experience

Team collaboration

Tools

Synergetic

Job description

Administrative Assistant – Learning Diversity and Wellbeing

Kolbe Catholic College

Type Ongoing

Role Education Support Employee

Hours Full-time

Closes 22-10-2026

About the role

Ready to make a meaningful impact in a dynamic, student-focused school environment?

We are seeking an experienced and highly organised Administrative Assistant, Learning Diversity and Wellbeing to provide high-quality administrative support to the Directors of Students and teams responsible for Learning Diversity and Wellbeing, playing an important role in supporting the day-to-day operations of these key areas of our growing College.

We're looking for a proactive and collaborative professional who thrives in a fast-paced environment, has excellent organisational skills and enjoys building positive relationships with students, families, staff and the wider school community. You will be an integral member of a collaborative team, helping ensure effective administration, coordination and support across Learning Diversity, Wellbeing and related student services.

Be part of something meaningful, where everyone grows.

• Education Support Officer Category B, Level 2
• Full time ongoing.
• Commencement date: As soon as possible

About us

Kolbe Catholic College is a co-educational Year 7 to 12 school located across two vibrant campuses in Melbourne's northern suburbs, St Clare of Assisi Campus in Greenvale and St Catherine of Bologna Campus in Mickleham. Named after St Maximilian Kolbe, our College embodies the values of Faith, Courage, andCompassion, which reflects our commitment to providing every student with opportunities to excel academically, socially, and spiritually across both campuses.

Your duties will include:

• Coordinate Learning Diversity administration, including PSG meetings, documentation, student records, NCCD requirements and learning support processes.
• Provide administrative support for student learning and wellbeing, including coordinating appointments, correspondence, documentation and arrangements involving students, families, staff and external professionals.
• Support the daily coordination of Learning Support Officers (LSOs) and assist with the effective administration of Learning Diversity services across the College.
• Provide high-level administrative support to the Directors of Students, including diary and meeting coordination, correspondence, records, reports, presentations and general office administration.
• Build positive relationships and ensure effective communication with students, parents/carers, staff, leadership and external providers, while maintaining confidentiality, accuracy and professional standards.

A detailed list of additional responsibilities and key selection criteria can be found in the position description attached.

Skills and experience

To be successful in this position you will have the following:

• Excellent communication and interpersonal skills, with the ability to build positive working relationships and provide professional and responsive support to staff, students, families and external stakeholders.
• Strong attention to detail and discretion, with a commitment to accuracy, quality, confidentiality and the appropriate handling of sensitive student and College information.
• Strong digital and systems capability, with confidence using administrative and information management systems; experience with Synergetic and/or in a school environment will be highly regarded.
• A collaborative and positive approach, with enthusiasm, professionalism and a willingness to contribute to continuous improvement, support colleagues and uphold the College's commitment to child safety.

Mandatory Requirements

• A current Working with Children Check (WWCC).
• A current National Criminal Records Check.
• Demonstrated commitment to the Child Safe Standards and the College's child safety policies and procedures.
• Willingness to comply with all relevant College policies, procedures and legislative requirements.
• Commitment to maintaining confidentiality and professional standards when working with students, families and staff.

Applications Close: 4pm,Thursday 22nd October 2026

For more information about our privacy collection notice please visit this Link .

Kolbe Catholic College is committed to the safety, wellbeing and protection of all children in our care, including maintaining compliance with the Child Safety Code of Conduct .

Address 37-101 Lysterfield Drive
Greenvale Lakes, 3059