Administrator

University of New South Wales; Sydney; On-site; AUD 92,000 - 104,000; Full time

Benefits offered by this job

17% Superannuation

Job summary

University of New South Wales– Sydney NSW is seeking an Administrator to provide high-level day-to-day administrative support across the School of Biotechnology and Biomolecular Sciences (BABS) and the School of Biological, Earth and Environmental Sciences (BEES). This role includes calendar management and cross-school coordination.

The position offers full-time work, with a salary band of AU$92K–AU$104K plus 17% superannuation and annual leave loading.

Qualifications

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.

Responsibilities

• Provide high level administrative support to both schools and other nominated teams, with emphasis on supporting the Head of School of BABS.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication and prioritising urgent matters.
• Provide specialist advice relating to administrative guidelines, processes and activities.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for committees and meetings.
• Respond to enquiries from internal and external stakeholders via in-person, phone, and email.

Skills

Advanced time management

Interpersonal skills

Written and verbal communication

Independent and team work

Education

Relevant tertiary qualification

Tools

Microsoft Office

Job description

University of New South Wales – Sydney NSW

17h ago , from University of New South Wales

Job no: 543705
Work type: Full Time
Location: Sydney, NSW
Categories: Administration

• One of Australia’s leading research & teaching universities
• Vibrant campus life with a strong sense of community & inclusion
• Enjoy a career that makes a difference by collaborating & learning from the best

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

The Administrator provides effective day-to-day administrative support within the School of Biotechnology and Biomolecular Sciences (BABS) and the School of Biological, Earth and Environmental Sciences (BEES) to ensure all services are provided efficiently to meet the operating needs of both schools. This position works across both schools with an emphasis on BABS and also provides administrative and calendar support to the Head of School in BABS.

About the role

• $92K - $104Kplus 17% Superannuation and annual leave loading
• Continuing
• Full time (35 hours per week)

Specific responsibilities for this role include:

• Provide high level administrative support to both schools and other nominated teams, with particular emphasis on supporting the Head of School of BABS as required.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Provide effective specialist advice relating to administrative guidelines, processes and activities.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
• Respond to a range of in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or elevate as necessary.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
• Arrange, support and promote meetings and events for internal and external stakeholders.
• Undertake induction and new starter process for new staff and visitors including access to systems and building and site orientation.
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency.
• May supervise staff and/or have overall responsibility for the day to day administrative operations of BABS and BEES.
• Align with and actively demonstrate the Code of Conduct and Values.
• Cooperate with all health & safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact in on the psychosocial or physical health and safety of yourself or others.

About the successful applicant
(Selection Criteria)

To be successful in this role you will have:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.
• Advanced numeracy skills.
• Demonstrated ability to guide and supervise staff.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

You should systematically address the selection criteria listed within the position descriptionin your application.

Contact:

Michael Bowen
E:*******@unsw.edu.au
Applications close: October 20th, 2026

Find out more about working at UNSW atwww.unsw.edu.au

UNSW aspires to be the exemplar Australian university and employer of choice for people from diverse backgrounds. UNSW aims to ensure equality in recruitment, development, retention and promotion of staff and that no-one is disadvantaged on the basis of their gender, cultural background, disability, sexual orientation or identity or Indigenous heritage. We encourage everyone who meets the selection criteria to apply.

UNSW partners with Australia’s leading diversity organisations, networks, and campaigns. Please refer to UNSW’s diversity offerings for further information on our flexible work and leave options, and support for carers (childcare, parent rooms, parental leave).

Advertised: 13 Oct 2026 AUS Eastern Daylight Time
Applications close: 20 Oct 2026 AUS Eastern Daylight Time