Administrative Assistant

PNW International; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

Bocini, Australia\'s leading uniform and apparel supplier, seeks a Smart Administrative Assistant in Sydney to work directly with the General Manager, delivering high-level administrative support and ensuring smooth daily operations.

You will handle a wide range of tasks including supporting the GM, answering calls, organizing files, drafting emails, scheduling meetings, and maintaining databases, with emphasis on discretion and integrity.

Qualifications

• Fluent in Mandarin and English (spoken and written).
• Native/near-native Mandarin proficiency required.
• Valid driver's license.
• Highly organized with excellent time management.
• Strong communication and interpersonal skills.
• High integrity, discretion and attention to detail.
• Quick learner with strong problem-solving abilities.
• Proficient in Microsoft Office and general office software.
• Strong follow-up skills to ensure tasks are completed.
• Australian work rights required.

Responsibilities

• Provide high-level administrative support to the General Manager.
• Answer phone calls, organize files, draft emails, schedule meetings, and maintain databases.
• Keep records accurate, filed, and archived for easy retrieval.
• Draft and edit documents, prepare presentations, and manage communication channels.
• Manage executive calendars, coordinate travel, and handle confidential tasks for Director and GM.
• Draft letters, memos, reports and internal communications; data entry and database maintenance.
• Assist in planning and coordinating company events.

Skills

Mandarin fluency

English fluency

Time management

Organized

Communication

Interpersonal skills

Integrity & discretion

Attention to detail

Problem-solving

Microsoft Office

Follow-up skills

Executive support experience

Australian work rights

Tools

Microsoft Office

Job description

We are looking for a Smart, Efficient, and Fast-learning Administrative Assistant who is fluent in Mandarin and English to join our team. This position works directly with the General Manager providing high-level administrative support and ensuring smooth daily operations.

Core Responsibilities

Providing Administrative Support

• Support the General Manager with a wide range of administrative tasks.

Handling Office Duties

• Answer phone calls, organize files, draft emails, schedule meetings, and maintain databases.

Organizing and Managing Files

• Keep records accurate, filed, and archived for easy retrieval.

Communicating Effectively

• Draft and edit documents, prepare presentations, and manage communication channels (email, phone, etc.).

Supporting Staff

• Manage executive calendars, coordinate travel, and handle confidential administrative tasks for the Director and General Manager.

Additional Duties May Include

• Drafting letters, memos, reports, and internal communications

• Data entry and database maintenance

• Assisting in planning and coordinating company events

Key Skills & Requirements

• Fluent in Mandarin and English (spoken and written)

• Native/near-native level Mandarin proficiency is required

• Valid driver's license

• Highly organized with excellent time management

• Strong communication and interpersonal skills

• High level of integrity, discretion, and attention to detail

• Quick learner with strong problem-solving abilities

• Proficient in Microsoft Office and general office software

• Strong follow-up skills to ensure tasks are completed efficiently and nothing is missed

• Previous admin or executive support experience is an advantage

• Australian work rights are required for this position

About Us

Bocini is one of Australia's leading uniform and apparel suppliers, providing innovative designs, reliable stock service, and quality garments to schools, sports clubs, and businesses across Australia and New Zealand