Bilingual Executive Assistant (Mandarin/English) to GM

PNW International; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

Bocini, Australia\'s leading uniform and apparel supplier, seeks a Smart Administrative Assistant in Sydney to work directly with the General Manager, delivering high-level administrative support and ensuring smooth daily operations.

You will handle a wide range of tasks including supporting the GM, answering calls, organizing files, drafting emails, scheduling meetings, and maintaining databases, with emphasis on discretion and integrity.

Qualifications

• Fluent in Mandarin and English (spoken and written).
• Native/near-native Mandarin proficiency required.
• Valid driver's license.
• Highly organized with excellent time management.
• Strong communication and interpersonal skills.
• High integrity, discretion and attention to detail.
• Quick learner with strong problem-solving abilities.
• Proficient in Microsoft Office and general office software.
• Strong follow-up skills to ensure tasks are completed.
• Australian work rights required.

Responsibilities

• Provide high-level administrative support to the General Manager.
• Answer phone calls, organize files, draft emails, schedule meetings, and maintain databases.
• Keep records accurate, filed, and archived for easy retrieval.
• Draft and edit documents, prepare presentations, and manage communication channels.
• Manage executive calendars, coordinate travel, and handle confidential tasks for Director and GM.
• Draft letters, memos, reports and internal communications; data entry and database maintenance.
• Assist in planning and coordinating company events.

Skills

Mandarin fluency

English fluency

Time management

Organized

Communication

Interpersonal skills

Integrity & discretion

Attention to detail

Problem-solving

Microsoft Office

Follow-up skills

Executive support experience

Australian work rights

Tools

Microsoft Office

Job description

Bocini, Australia\'s leading uniform and apparel supplier, seeks a Smart Administrative Assistant in Sydney to work directly with the General Manager, delivering high-level administrative support and ensuring smooth daily operations.

You will handle a wide range of tasks including supporting the GM, answering calls, organizing files, drafting emails, scheduling meetings, and maintaining databases, with emphasis on discretion and integrity.