Administration Team Leader

Queensland Government; Brisbane; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Professional growth

Annual pay increases

Employer superannuation contribution

Salary packaging

Wellness program

Work-life balance

Job summary

Children's Health Queensland Hospital and Health Service is seeking a Leader of Others to coach and support the MINM administration team in line with CHQ values. You will empower staff, manage schedules, payroll, leave, performance assessments and HR processes to ensure efficient operations.

In this role you will apply high-level MS Office skills and hospital information systems (HBCIS and RIS/PACS) to support patient services, drive continuous improvement and provide confidential executive

Qualifications

• Provide leadership and mentorship to the MINM administration team.
• Oversee HR functions including payroll and leave management.
• Review reporting systems and optimise work practices.
• Support professional growth through Performance Coaching and Development.
• Maintain proficiency in MS Office and hospital information systems.

Responsibilities

• Coach and support MINM administration staff and coordinate schedules.
• Provide confidential executive support to MINM Leadership, including meetings and minutes.
• Ensure compliance with organisational policies and procedures.
• Address daily operational challenges with sound judgment.

Skills

Leadership

Coaching

Staff management

Performance coaching

HR processes

Payroll

Leave management

MS Office

HIS/RIS-PACS systems

Communication

Tools

HBCIS

RIS/PACS

Job description

About the RoleIn this role you will coach and support others to deliver for children, young people and families (Leader of Others) in accordance with the Children's Health Queensland Leadership Excellence Framework and the Queensland Public Service and the CHQ values. Your contribution will include:Provide leadership and mentorship to the Medical Imaging and Nuclear Medicine (MINM) administration team. Empower staff to build collaborative relationships, facilitate knowledge sharing, and champion best practices for efficient administrative operations.Manage administrative support staff, including developing work schedules, distributing workloads, coordinating leave coverage, conducting performance evaluations, and overseeing HR functions such as payroll and leave management.Review reporting systems, administrative procedures, and operational manuals to optimise work practices. Supervise and counsel staff to ensure full compliance with organisational policies.Facilitate the Performance Coaching and Development process for administrative staff, identifying training needs and supporting professional growth.Provide high-level, confidential administrative support to the Medical Imaging Leadership team, including coordinating meetings, preparing agendas, taking minutes, and managing task allocation.Maintain high-level proficiency in Microsoft Office applications and hospital information systems (such as HBCIS and RIS/PACS) to support patient service delivery.Manage daily operational challenges autonomously, using sound judgement to resolve pressing issues where established procedures may be lacking or unclear.Perform other ad hoc duties as directed by MINM Leadership and the Administration Lead, Division of Critical Care.Inclusion and diversityTo encourage inclusive practices in recruitment, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer.Some of the great benefits of working at CHQ HSSIf you're looking for a rewarding career, and you're excited to contribute to the development of Australia's best paediatric health service, come and join the team at CHQ and enjoy a range of benefits including:Opportunities for professional growth and developmentCompetitive renumerationAnnual pay increases12.75% employer superannuation contribution17.5% annual leave loadingSalary packagingEmployee wellness and assistance programWork/life balance, variety, and flexibilityYou can find out more about why it's so great to work at CHQ HHS here.This work is licensed under a Creative Commons Attribution 3.0 Australia License.