Accounts & Admin Assistant

Formula Interiors; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Formula Interiors in Brisbane is seeking an Accounts & Admin Assistant to join the team. You’ll work closely with project and finance colleagues to keep day-to-day operations running smoothly, handling time entry, reconciliations, invoicing and general admin.

The role suits someone comfortable with technology who enjoys problem-solving and contributing to a supportive, down-to-earth team. Proficiency with Microsoft Office is essential, and Pronto experience is a bonus.

Qualifications

• Strong time-management and organisational skills.
• Experience with Pronto is advantageous.
• Proficiency with Microsoft Office suite is required.

Responsibilities

• Enter project time and allocate hours accurately.
• Assist with bank reconciliations and resolve discrepancies.
• Code, match and enter supplier invoices.
• Raise service invoices and manage accounts receivable.
• Provide general admin support and maintain reports.
• Utilise modern systems to streamline workflows.

Skills

Time management

Organizational skills

Problem solving

Attention to detail

Tools

Pronto

Microsoft Office Suite

Excel

Job description

We are a highly regarded specialist commercial fit‑out and refurbishment contractor delivering projects across commercial offices, healthcare, education, hospitality, government, high‑security and live environments.

We are now seeking an Accounts & Admin Assistant to join our Brisbane‑based team.

About the Role

You’ll work closely with our project and finance teams to ensure smooth day‑to‑day operations. Your responsibilities will include:

• Project time entry — entering hours worked against projects and ensuring accurate allocation
• Bank reconciliations — assisting with regular reconciliations and identifying discrepancies
• Accounts payable processing — coding, matching, and entering supplier invoices
• Accounts receivable – raising service invoices
• General admin support — helping the team stay organised and efficient. Maintaining various reports across the Company’s reporting program.
• Using modern systems and tools to streamline workflows (we love people who find smarter ways to work)

This role suits someone who is comfortable with technology, enjoys problem‑solving, and likes being part of a supportive, easy‑going team.

Why join Formula Interiors?

• Modern, relaxed working environment — no corporate stiffness
• Genuine growth opportunities — expand into finance, project administration, or systems support
• Supportive team culture — we value initiative, curiosity, and people who take pride in their work
• Stable, long‑term role with a respected national company

About you

• Effective time management and organizational skills
• Experience in Pronto would be advantageous
• Experience with the Microsoft suite required
• Able to handle confidential information relating to project, subcontractor and supplier costs and performance