Workforce Planning Officer

Department of Defence; Canberra; On-site; AUD 80,000 - 110,000; Full time

Job summary

The Department of Defence seeks an APS 6 Workforce Planning Officer to support the Joint Aviation Systems Division's Executive Office and broader division. You will contribute to workforce planning, reporting, recruitment activities, position management, and workforce strategy initiatives.

Located in Canberra, you will work with a small, diverse team at Brindabella Business Park, delivering governance reports, coordinating honours and awards, and driving staff wellbeing programs while engaging

Qualifications

• Autonomy and accountability in a fast-paced environment.
• Ability to manage competing priorities and make informed decisions.
• Strong written communication and stakeholder relationship skills.

Responsibilities

• Maintain and manage workforce planning systems across personnel categories.
• Support governance reporting with data analysis and presentation.
• Coordinate and administer Honours and Awards program.
• Develop and implement a Division-wide Culture Program.
• Guide directorates on workforce processes and actions.

Skills

Autonomy

Decision making

Stakeholder management

Attention to detail

Written communication

Job description

We are seeking a highly motivated APS 6 Workforce Planning Officer to join the Joint Aviation Systems Division. As the Workforce Planning Officer, you will be supporting the operation of the Executive Office and the broader division through the delivery of workforce, administrative and support functions.

Working closely with the Workforce Manager, the Workforce Planning Officer will contribute to the effective management of the Division’s workforce by supporting workforce planning, reporting, recruitment activities, position management, and workforce strategy initiatives.

Key duties will include, but are not limited to:

• Maintain and manage workforce planning systems across all personnel categories comprising ADF (including reservists), APS, and Contractors.
• Provide support to the Workforce Manager in the delivery of monthly and quarterly governance reporting, including the collection, analysis, and presentation of staffing levels, recruitment activity, payroll data, leave liabilities, workforce demographics, and mandatory training compliance.
• Contribute to the development, implementation, and oversight of Division-wide workforce documents and initiatives.
• Coordinate the Division’s Honours and Awards program, including the planning and administration of the Divisions Honours and Awards Board.
• Develop and implement a Division-wide Culture Program to support staff wellbeing, promote consistent work practices in alignment with policy, and improve awareness of workplace support options.
• Provide guidance to directorates on workforce processes and actions that support Division and Defence priorities.
• Complete workforce administration functions for the Division, ensuring the accurate and timely management of workforce requests.
• Engage, negotiate and collaborate with a diverse range of stakeholders on complex tasks and initiatives.

About our Team

Joint Aviation Systems Division partners with Defence Industry to acquire and sustain helicopters, uncrewed aircraft systems and aircrew training systems for the Australian Defence Force. Located in Brindabella Business Park Canberra, the Office of Head Joint Aviation Systems is responsible for supporting the Division Head and effectively managing divisional operations across a broad range of areas. Our small, well-skilled and diverse team is dedicated to continuous improvement through innovation and leveraging our varied skills and experiences. Collectively we rely on each other’s knowledge and strengths to achieve high quality outcomes, providing a great environment to expand your skill set.

Our Ideal Candidate

Our ideal candidate is required to operate with a high degree of autonomy, sound judgement and accountability in a complex and fast-paced environment. They should be confident in managing competing priorities, making informed decisions, and delivering high-quality business outcomes with minimal supervision.

Candidates should have strong written communication skills, attention to detail and the ability to build and maintain strong working relationships with a wide variety of stakeholders.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers