Administration Officer – Warehouse & Distribution

360 Personnel; Melbourne; On-site; AUD 51,000 - 55,000; Part time

Job summary

360 Personnel is seeking an organised Administration Officer to join a busy warehouse and distribution operation in Truganina, VIC. The role focuses on supporting daily administrative tasks, maintaining records and handling documentation with accuracy in a fast-paced environment.

You will coordinate with warehouse staff, drivers and internal teams, provide data entry and reporting support, and contribute to smooth day-to-day operations.

Qualifications

• Experience in administration or office support.
• Strong data entry with high attention to detail.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Excellent written and verbal communication.
• Strong organisational and time-management skills.
• Ability to multitask and prioritise in a busy environment.
• Proactive, able to work independently or in a team.
• Experience in warehouse/logistics environment is highly regarded.

Responsibilities

• Perform general administrative and office support duties.
• Data entry and maintaining records across internal systems.
• Process, check and file invoices, POs and delivery docs.
• Prepare paperwork for warehouse and distribution activities.
• Assist with processing incoming and outgoing orders.
• Coordinate with warehouse staff, drivers, suppliers and internal departments.
• Respond to emails and phone inquiries professionally.
• Update spreadsheets, databases and internal reports.
• Track and follow up on outstanding paperwork.
• Assistance with stock records and inventory documentation.
• Ensure administrative processes are completed on time.
• Provide general support to the operations team.

Skills

Data entry

Excel

Outlook

Communication

Organisational skills

Time management

Multitasking

Teamwork

Warehouse experience

Independent worker

Tools

Microsoft Office

Job description

Administration Officer – Warehouse & Distribution

Location: Truganina, VIC
Pay Rate: $37–$40 per hour
Employment Type: Casual – Ongoing
Hours: Full-Time Hours
Work Days: Monday to Friday

About the Role

We are currently seeking an organised, motivated and detail-oriented Administration Officer to join a busy warehouse and distribution operation based in Truganina.

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment and has strong communication, organisational and computer skills.

Working closely with the warehouse, operations and management teams, you will play an important role in ensuring daily administrative tasks are completed accurately and efficiently. You will be responsible for supporting day-to-day operations, maintaining accurate records, processing documentation and assisting with general office duties.

Key Responsibilities

• Performing general administrative and office support duties.
• Data entry and maintaining accurate records across internal systems.
• Processing, checking and filing invoices, purchase orders and delivery documentation.
• Preparing and managing paperwork relating to warehouse and distribution activities.
• Assisting with the processing of incoming and outgoing orders.
• Coordinating and communicating with warehouse staff, drivers, suppliers and internal departments.
• Responding to emails and telephone enquiries in a professional and timely manner.
• Updating spreadsheets, databases and internal reporting systems.
• Tracking and following up on outstanding paperwork and administrative requests.
• Assisting with stock records, inventory documentation and delivery schedules where required.
• Ensuring all administrative processes are completed accurately and within required timeframes.
• Providing general support to the wider operations team as needed.

About You

To be successful in this role, you will ideally have:

• Previous experience in an administration or office support role.
• Strong data entry skills with excellent attention to detail.
• Good computer skills, including Microsoft Office (particularly Excel and Outlook).
• Strong written and verbal communication skills.
• Excellent organisational and time management abilities.
• The ability to multitask and prioritise workloads in a busy environment.
• A proactive attitude and the ability to work independently as well as part of a team.
• Confidence communicating with different departments and external stakeholders.
• Previous experience within a warehouse, logistics, transport or distribution environment will be highly regarded.

What's on Offer?

• Competitive hourly rate.
• Casual ongoing employment.
• Consistent full-time working hours.
• Monday to Friday schedule.
• Opportunity to work within a well-established warehouse and distribution operation.
• Supportive team environment.
• Immediate start available for the right candidate.