Warehouse Administration & Dispatch Assistant

Federal Hospitality Equipment Pty Ltd; Melbourne; On-site; AUD 40,000 - 55,000; Full time

Job summary

Federal Hospitality Equipment Pty Ltd is seeking a Warehouse Administration & Dispatch Assistant in Truganina, VIC, to join our team on a full-time basis. You will support both administrative functions and dispatch operations within our warehouse and distribution centre.

Key duties include processing shipments, inventory checks, dispatch documentation, courier liaison, and maintaining safety standards. You will also handle data entry, order picking, and operate WMS/SAP systems in a

Qualifications

• Experience in a warehouse, logistics or distribution environment.
• Strong organisational and administrative skills.
• Proficiency with warehouse management systems (WMS) and Microsoft Office applications.
• Excellent attention to detail and accuracy in documentation and data entry.
• Ability to lift, carry and stand for extended periods.
• Good communication and teamwork abilities.
• Experience with SAP or similar WMS is advantageous.

Responsibilities

• Processing and documenting incoming and outgoing shipments with accuracy.
• Assisting with inventory management, stock checks and record-keeping.
• Preparing dispatch documentation: packing slips, delivery notes, shipping labels.
• Liaising with customers and courier services to coordinate deliveries.
• Maintaining warehouse organisation and safety procedures.
• Supporting administrative tasks such as filing and data entry.
• Assisting with order picking and packing to meet dispatch schedules.
• Operating warehouse management systems and related software.
• Contributing to continuous improvement to enhance efficiency.

Skills

Warehouse experience

Organisational skills

Administrative skills

WMS & MS Office

Attention to detail

Communication

Physical fitness

Problem solving

Tools

SAP

WMS

Microsoft Office

Job description

Warehouse Administration & Dispatch Assistant

Federal Hospitality Equipment Pty Ltd – Truganina VIC

Federal Hospitality Equipment Pty Ltd is seeking a Warehouse Administration & Dispatch Assistant to join our dynamic team in a full-time capacity. Based in Truganina VIC 3029, this role is fundamental to ensuring the smooth operation of our warehouse and distribution centre. You will be responsible for supporting both administrative functions and dispatch operations, playing a key part in maintaining the efficiency and accuracy of our supply chain. This position offers an excellent opportunity to develop your skills in a fast-paced logistics environment whilst contributing directly to our operational success.

What you'll be doing

Processing and documenting incoming and outgoing shipments with accuracy and attention to detail

Assisting with inventory management, including stock checks, organisation and record-keeping

Preparing dispatch documentation, including packing slips, delivery notes and shipping labels

Liaising with customers and courier services to coordinate deliveries and resolve shipping inquiries

Maintaining warehouse organisation and ensuring compliance with health and safety procedures

Supporting administrative tasks such as filing, data entry and general office duties

Assisting with order picking and packing to meet dispatch schedules

Operating warehouse management systems and other relevant software

Contributing to continuous improvement initiatives to enhance warehouse efficiency

What we're looking for

Proven experience in a warehouse, logistics or distribution environment

Strong organisational and administrative skills with the ability to manage multiple tasks simultaneously

Proficiency with warehouse management systems and Microsoft Office applications

Excellent attention to detail and accuracy in documentation and data entry

Strong communication skills and the ability to work collaboratively with team members

Physical capability to perform warehouse duties including lifting, carrying and standing for extended periods

A proactive approach to problem-solving and willingness to support colleagues

Reliability and punctuality in a fast-paced environment

Desirable: experience with inventory management systems or familiarity with SAP, WMS will be an advantage.

What we offer

Federal Hospitality Equipment Pty Ltd is committed to providing our team members with a supportive and rewarding work environment. We offer competitive remuneration, ongoing opportunities for professional development and the chance to build a career within a growing organisation. We value our employees and foster a culture of teamwork, respect and safety. Our team benefits from a collaborative workplace where your contributions are recognised and valued. We encourage work-life balance and provide a supportive environment for all employees.

About us

Federal Hospitality Equipment Pty Ltd is a leading supplier of hospitality equipment, committed to delivering high-quality products and exceptional service to our clients across the industry. With a strong reputation built on reliability, innovation and customer-focused solutions, we pride ourselves on maintaining the highest standards of professionalism and operational excellence. Our team is dedicated to supporting the hospitality sector with efficient, dependable distribution and logistics services. We are an organisation that values integrity, continuous improvement and the development of our people.