Administration officer / roster support

AdventCare; City of Melbourne; On-site; AUD 30,000 - 40,000; Part time

Benefits offered by this job

Salary Packaging

Job summary

AdventCare is seeking a part-time Administration Officer / Rostering Assistant at our Whitehorse facility in Nunawading. The role focuses on rostering, HR administration, and document management to support staff and provide reliable service to clients.

Experience in rostering, customer service, and familiarity with scheduling systems is preferred. The successful candidate will demonstrate strong organisational skills, ability to work under pressure, and a collaborative approach within a

Qualifications

• Strong scheduling, coordination and problem-solving skills.
• Excellent attention to detail, time management and communication.
• Experience in customer service, operations or rostering.
• Familiarity with client management or scheduling systems (e.g. Emplive).
• A basic understanding of aged care.
• Maintaining and keeping NDIS up to date.
• Scanning and Filing documents to Staff folders.
• Prepare contracts, variations and HR letters.
• Support updates to HR policies and procedures.
• Maintain staff compliance registers (checks, certifications).
• Maintaining and keeping Visa checks up to date.
• The ability to work under pressure and prioritise competing demands.
• A collaborative approach, valuing reliability and positive client experiences Strong customer service focus.
• High level of organisational skill and time management with the ability to meet organisational deadlines.
• Demonstrated capacity to work independently in addition to respectfully and collegially in team environment.
• Ability to use a range of office equipment including telephone system, photocopier etc.
• Commitment to, and willingness to participate in, continuing training and education related to area of employment.
• Positive and enthusiastic attitude
• Covid-19 Vaccination & Booster Vaccination strongly recommended
• The ability to work as part of a team or autonomously.

Responsibilities

• Prepare contracts, variations and HR letters.
• Maintain staff compliance registers (checks, certifications).
• Maintaining and keeping Visa checks up to date.
• Scanning and Filing documents to Staff folders.
• Support updates to HR policies and procedures.
• Please note that due to the volume of applicants expected for this role, only successful short-listed applicants will be contacted.

Skills

Scheduling

Coordination

Attention to detail

Time management

Communication

Roster management

Customer service

Emplive familiarity

Aged care understanding

HR documentation

Tools

Emplive

Job description

Administration Officer / Rostering Assistant

We are seeking applications for a part-time experienced Administration Officer for our AdventCare Whitehorse facility located in Nunawading. AdventCare is a 'not for profit' organisation offering aged care that embraces Christian values and provides a home for people requiring all levels of care. The organisation is highly regarded in the community

As an Administration Officer / Roster assistantyou will use your skills to:

To be considered for this role you will have:

• Strong scheduling, coordination and problem-solving skills


• Excellent attention to detail, time management and communication


• Experience in customer service, operations or rostering


• Familiarity with client management or scheduling systems (e.g. Emplive)


• A basic understanding of aged care


• Maintaining and keeping NDIS up to date


• Scanning and Filing documents to Staff folders


• Prepare contracts, variations and HR letters.


• Support updates to HR policies and procedures


• Maintain staff compliance registers (checks, certifications)


• Maintaining and keeping Visa checks up to date


• The ability to work under pressure and prioritise competing demands


• A collaborative approach, valuing reliability and positive client experiences Strong customer service focus.


• High level of organisational skill and time management with the ability to meet organisational deadlines.


• Demonstrated capacity to work independently in addition to respectfully and collegially in team environment.


• Ability to use a range of office equipment including telephone system, photocopier etc.


• Commitment to, and willingness to participate in, continuing training and education related to area of employment.


• Positive and enthusiastic attitude


• Covid-19 Vaccination & Booster Vaccination strongly recommended


• The ability to work as part of a team or autonomously.

We offer a pleasant working environment, competitive wages and training and development opportunities and are dedicated to the enhancement of our staff and work based on a unique company structure, policies and procedures. Access to Salary Packaging.

Please note that due to the volume of applicants expected for this role, only successful short-listed applicants will be contacted.

Applicants must have the right to work in Australia.