Administration Officer - Performing Arts Unit

Department of Education Victoria; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

The Department of Education Victoria is seeking an Administration Officer for the Performing Arts Unit in Melbourne. The role supports the operation and delivery of high-profile arts programs, including managing studio spaces, equipment and bookings, and handling procurement and financial tasks.

Based in Melbourne, the successful candidate will maintain databases, respond to enquiries from parents, students and staff, and work across events like the Victorian State Schools Spectacular and the

Qualifications

• Strong ICT knowledge with ability to use Oracle, Excel and project management software.
• Experience coordinating with parents, students, principals, teachers and suppliers is beneficial.

Responsibilities

• Maintain the department's performing arts studios, equipment, supplies and Collingwood office, and assist with studio bookings.
• Process procurement and financial transactions and reports, maintain databases and records.
• Coordinate inquiries from stakeholders by handling phone calls and monitoring incoming emails.

Skills

ICT knowledge

Stakeholder coordination

Tools

Oracle

Excel

Project management software

Job description

Administration Officer - Performing Arts Unit

Department of Education Victoria – Melbourne VIC

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Role

The role also ensures the department's performing arts studios, equipment, supplies and office in Collingwood are maintained, and assists with studio bookings. Reporting to the Performing Arts Unit Manager, the Administration Officer processes procurement/financial transactions and reports, and maintains databases and records. ICT knowledge is required to effectively use tools like Oracle, Excel and project management software. The role helps coordinate enquiries from stakeholders like parents, students, principals, teachers and suppliers, by taking phone calls and monitoring/actioning incoming emails.

This is a wonderful opportunity to join the Performing Arts Unit to help deliver the Victorian State Schools Spectacular and the Victorian Education Excellence Awards.

This role provides critical project, operational and administrative support to the planning and delivery of these high-profile initiatives that showcase excellence across Victorian government education. From supporting the production of one of Australia's largest student performing arts events to helping recognise the outstanding contributions of teachers, principals, business managers and education support staff who make a difference in schools and communities every day, this role contributes directly to programs that inspire, celebrate and connect Victorian students and educators.

The role also supports the day-to-day coordination and use of the department's performing arts studios in Collingwood, ensuring these creative spaces effectively support rehearsals, professional learning, and other departmental activities.

The successful candidate will be highly organised, proactive and adaptable. This is a rare opportunity for someone who enjoys working across major events, project delivery, arts administration, and education initiatives, while contributing to programs that have a lasting impact on students, educators, and school communities across Victoria.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 22 October 2026.