Administration Officer - Performing Arts Unit

Department of Education; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Department of Education in Victoria is seeking an Administration Officer to support the Performing Arts Unit with administration, event and project management for the Victorian Education Excellence Awards and the Victorian State Schools Spectacular.

Based in Collingwood, you will maintain studios and equipment, handle procurement/finance transactions, manage databases, and coordinate stakeholder enquiries, bookings, and communications.

Qualifications

• ICT knowledge to use Oracle, Excel and project management software.
• Strong administrative and organizational skills.
• Ability to coordinate inquiries from parents, students and suppliers.

Responsibilities

• Provide administration and event/project management support for the Performing Arts Unit.
• Process procurement and financial transactions and reports.
• Maintain databases and records for unit operations and events.
• Coordinate studio bookings and manage the performing arts studios in Collingwood.
• Handle stakeholder enquiries via phone and email; monitor and action items.

Tools

Oracle

Excel

Project management software

Job description

Administration Officer - Performing Arts Unit

The purpose of this role is to provide administration and event/project management support for the Victorian Education Excellence Awards and Victorian State Schools Spectacular as part of the Performing Arts Unit.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Role

The role also ensures the department's performing arts studios, equipment, supplies and office in Collingwood are maintained, and assists with studio bookings. Reporting to the Performing Arts Unit Manager, the Administration Officer processes procurement/financial transactions and reports, and maintains databases and records. ICT knowledge is required to effectively use tools like Oracle, Excel and project management software. The role helps coordinate enquiries from stakeholders like parents, students, principals, teachers and suppliers, by taking phone calls and monitoring/actioning incoming emails.

This is a wonderful opportunity to join the Performing Arts Unit to help deliver the Victorian State Schools Spectacular and the Victorian Education Excellence Awards.

This role provides critical project, operational and administrative support to the planning and delivery of these high-profile initiatives that showcase excellence across Victorian government education. From supporting the production of one of Australia's largest student performing arts events to helping recognise the outstanding contributions of teachers, principals, business managers and education support staff who make a difference in schools and communities every day, this role contributes directly to programs that inspire, celebrate and connect Victorian students and educators.

The role also supports the day-to-day coordination and use of the department's performing arts studios in Collingwood, ensuring these creative spaces effectively support rehearsals, professional learning, and other departmental activities.

The successful candidate will be highly organised, proactive and adaptable. This is a rare opportunity for someone who enjoys working across major events, project delivery, arts administration, and education initiatives, while contributing to programs that have a lasting impact on students, educators, and school communities across Victoria.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The depart ment values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 22 October 2026.