Administration Officer

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Administration & Program Support role provides essential administrative services to Area staff within the Bayside Peninsula Area of the South East Victoria Region. Under the direction of the Area Executive Director, you will perform records management, procurement, reception and event coordination, and liaise with the School Improvement Project Support Officer to ensure timely, effective support.

This is a 12-month fixed-term position requiring flexibility and collaborative work with

Qualifications

• Planning, organisation and attention to detail.
• Relationship building and collaboration with staff.
• Initiative, accountability and self-management.
• Verbal and written communication proficiency.

Responsibilities

• Leading office/facilities management including fleet services.
• Records management and administration of Area SharePoint sites.
• Procurement including hospitality, travel, office supplies and invoice processing.
• General administration support including reception, meeting and event coordination.
• Management and triaging of Area inbox.
• Program administration support.

Skills

Planning & organisation

Relationship building

Initiative & accountability

Verbal & written communication

Tools

SharePoint

Records management

Procurement

Job description

The purpose of the Administration & Program Support role is to provide administrative services to Area staff. The Administration & Program Support role, under the direction of the Area Executive Director, will work closely with other staff performing administrative functions.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Group

Schools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments. SRS regions serve as a bridge between the central office, schools, and service providers, ensuring smooth transitions for learners and achieving the department's ambitious targets. Each region includes divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

This role is located in the Area ED Unit, Bayside Peninsula Area, South East Victoria Region, SRS.

About the Role

The purpose of the Administration & Program Support role is to provide administrative services to Area staff. The Administration & Program Support role, under the direction of the Area Executive Director, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area.

This is a 12 month fixed term position.

The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks, which include:

• Leading the support for office/facilities management, including fleet services.
• Records management, including administration of Area Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support including reception, meeting and event coordination.
• Management and triaging of Area inbox.
• Program administration support.

Attributes

The role requires the following capabilities:

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self management
• Verbal and written communication

Applications close 11:59pm on Thursday 15 October 2026

Applications close Thursday 15 October 2026 at 11.59pm

For further information pertaining to the role, please contact Jaime-Lee Wallworth- School Improvement Project Support Officer via [phone] or [e-mail]

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au .

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.