Administration Officer - North Coast

Tradewind; North Lakes; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Annual anniversary bonuses (up to $5,0

Rewards and recognition system

Discounts and cashbacks at retailers

6 weeks annual leave with 17.5% leave.

Salary packaging including novated Le

24/7 Employee Assistance Program

Scholarships for qualifications

Job summary

Safe Places is seeking an Administration Officer to join our North Coast Office in Queensland, on-site from Monday to Friday. You will manage reception, vendor and office duties, coordinate appointments, and support with invoicing while working closely with Area managers and the Operations Team.

We value a detail-focused, people-centred approach and require at least 12 months in administration, with MS Office proficiency and a willingness to undergo checks relevant to working with young people.

Qualifications

• Experienced and passionate administrator with high attention to detail.
• Ability to prioritise and organise while managing multiple tasks.
• Knowledge of MS Office and basic office processes.

Responsibilities

• Coordinate property and vehicle management activities for Safe Places houses ensuring quality and safety standards.
• Manage agendas and appointments for the Operations Leadership team.
• Ensure efficient running of offices including Reception, Switchboard, vendor and office management.
• Track stocks of office supplies and place orders as needed.
• Support invoicing requirements for your area.
• Communicate with front-line team members and coordinate with Area Manager.
• Monitor staff documentation to align with regulations.

Skills

Prioritising & organising

Stakeholder engagement

Attention to detail

Education

Business Administration qualification (desirable)

Tools

MS Office

Job description

Join a purpose-driven team where your admin skills help create safe, supportive environments for young people across Australia.

At Safe Places, it's all about the young people.

Each child is unique with their own story. So, we tailor care plans and personalise their living environment, surrounded by a carefully selected team of youth workers. Founded in 2005 as a non-profit in Queensland, our reach has expanded to cover New South Wales, Victoria, and Western Australia. To date, we have cared for over 3000 young people. Our philosophy revolves around providing care, support, respect and hope to young people in our community. We're expanding and seeking talented team members who share our values and wish to join our community for mutual success.

About the Role

We are excited to announce we have a new opportunity for an Administration Officer to join our team on-site in our North Coast Office. We are looking for someone that can work autonomously in a fast-paced environment whilst collaboratively working with Area managers and other Administration Officers. Our Administration officers are required to work full-time Monday to Friday on-site to maintain relationships with internal and external key stakeholders and have daily support from our wider Operations Team. Above all, aligning with Safe Places for Children Values: Supportive, Responsive, Professional, United and Passionate.

Responsibilities include:

• Coordinate property and vehicle management activities for Safe Places houses ensuring quality and safety standards are maintained.
• Manage agendas and appointments for the Operations Leadership team.
• Ensure the efficient and effective running of the Safe places' offices including Reception, Switchboard, vendor and office management.
• Track stocks of office supplies, house equipment or other necessary supplies and place orders when necessary.
• Support with invoicing requirements for your area.
• Support the Area Manager and People and Capability team to communicate and coordinate with front-line team members.
• Monitor and maintain staff documentation in line with legislative and Departmental requirements.

About You

You are an experienced and passionate people-focused Administrator with exceptional skills in prioritising and organising with high attention to detail, as well as strong stakeholder engagement skills at all levels of the organisation. You will use your knowledge, skills, and experience to assist with a variety of administrative tasks including but not limited to property and vehicle management, documentation, and overall office management. You will have the ability to adapt to a fast-paced growth environment.

We encourage the right applicant to have the following:

• Minimum of 12 months experience in Administration or similar.
• Qualification in Business Administration is desirable however not essential.
• Experience in community services and a knowledge of Departmental requirements is advantageous.
• Experience in Property Management is desirable.
• Excellent knowledge of MS Office.

Applicants must be eligible to live and work in Australia, hold an unrestricted driver's license, and be willing to undergo state-specific checks, including working with children clearance and relevant qualifications. We encourage applications from Aboriginal and Torres Strait Islander candidates and take pride in being an inclusive employer.

Why Choose Safe Places?

At Safe Places, we understand that our team is the cornerstone of our success. That's why we aim to create a team where everyone works together and helps each other grow. In addition to supporting young people, some of the benefits of choosing Safe Places:

• Annual anniversary bonuses (up to $5000 based on number of years of service).
• Rewards and recognition system that appreciates and celebrates your achievements.
• Access to discounts and cashbacks at hundreds of retailers across Australia.
• 6 weeks annual leave with 17.5% leave loading.
• Generous salary packaging to increase your take-home pay including novated lease options.
• 24/7 access to Employee Assistance Program.
• Investing in your success: Scholarships that pay for a qualification of your choice.

Working at Safe Places

At the heart of Safe Places, a harmonious blend of Unity, Support, Responsiveness, Passion, and Professionalism forms the very essence of who we are. When you join our team, you a part of a community that prioritises integrity and professionalism and celebrates diversity. In all we do, we aim to foster an atmosphere of respect, collaboration, and mutual advancement. If this sounds interesting, come join us.

Visit our website for more information at www.safeplaces.com.au