Administration Officer - Joondanna

Bethanie-Group; City Of Vincent; Hybride; AUD 48 000 - 51 000; Temps partiel

Avantages offerts par ce poste

Salary packaging

Employee discounts

Corporate discounts

Paid parental leave

Flexible work arrangements

Ongoing professional development

Be Well Program

Résumé du poste

Bethanie is seeking an experienced Administration Officer to support residents at Bethanie Joondana. This is a part-time role (32.5 hours/week) with hours 09:00–16:00, Monday to Friday, in Western Australia.

Remuneration ranges from AUD 34.58 to 36.93 per hour in a not-for-profit setting, with hybrid work options where applicable. You will review timesheets, support rostering, handle admissions, manage records in iCare and Epicor ARM, and provide courteous, confidential admin support to

Qualifications

• Previous administrative experience, preferably within aged care or healthcare.
• Strong computer literacy with MS Office and electronic records systems.
• Excellent organisation and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Confident, independent, proactive and accountable.
• Strong interpersonal and customer-focused communication.
• Experience handling confidential information appropriately.
• Ability to work collaboratively with multidisciplinary teams.
• Professional and committed to high-quality support services.

Responsabilités

• Review and manage employee timesheets daily for payroll processing.
• Assist with roster administration, workforce records and attendance.
• Process staff sick calls and maintain workforce documentation.
• Prepare resident admission documentation and records.
• Upload/manage information within iCare and Epicor ARM.
• Maintain filing systems in line with organisational requirements.
• Support data entry, reporting, auditing, and document management.
• Maintain administrative supplies, registers and emergency docs.
• Provide professional admin support and respond to enquiries.

Connaissances

Administrative experience

Microsoft Office

Attention to detail

Multitasking

Independent

Communication skills

Confidential records

Team collaboration

Customer-focused

Outils

iCare

Epicor ARM

Description du poste

For over 70 years Bethanie has been warmly welcoming older West Australians into a caring and personal environment. We’re a leading, trusted not-for-profit organisation, and we’re proudly local to Western Australia, welcoming people in our aged care homes, retirement villages, community housing and more.

We are currently seeking an experienced Administration Officer to provide daily support to our residents at BethanieJoondana, 6060.

This role is offered on aPart-time Basis: 32.5 hours per week. Monday to Friday 09:00 – 16:00.

Renumeration: $34.58 - $36.93 per hour

Key Responsibilities

• Review and manage employee timesheets daily, ensuring accuracy and timely submission for payroll processing.
• Assist with roster administration, workforce records, and staff attendance monitoring.
• Process staff sick calls and maintain workforce management documentation.
• Prepare resident admission documentation and maintain accurate resident records.
• Upload and manage information within organisational systems including iCare and Epicor ARM.
• Maintain electronic and hard-copy filing systems in accordance with organisational requirements.
• Support data entry, reporting, auditing, and document management activities.
• Maintain administrative supplies, registers, and emergency management documentation.
• Provide professional administrative support and respond to enquiries from residents, families, visitors, and staff.

About You

• Previous experience in an administrative role, preferably within aged care, healthcare, or a similar environment.
• Strong computer literacy with experience using Microsoft Office Suite and electronic record management systems.
• Excellent organisational skills with strong attention to detail and a commitment to accuracy.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Confident and accountable with the ability to work independently and proactively follow up outstanding matters.
• Strong interpersonal and communication skills with a customer-focused approach.
• Experience maintaining confidential records and handling sensitive information appropriately.
• Ability to work collaboratively with multidisciplinary teams.
• Professional, approachable, and committed to delivering high-quality support services.

Why Join Bethanie

At Bethanie, we recognise that our people are at the heart of everything we do. That's why we offer a range of benefits designed to support your financial wellbeing, career development, health, and work-life balance, including:

• Salary packaging of up to $15,900, plus $2,650 for meals and entertainment.
• Employee discounts across leading retailers, travel providers, and lifestyle services.
• Corporate discounts on private health insurance.
• Discounted Anytime Fitness memberships.
• Paid parental leave and purchased leave options.
• Flexible and hybrid work arrangements (where applicable).
• Ongoing professional development, study support, and career progression opportunities.
• Structured onboarding, mentoring, and clinical support programs.
• Free annual flu vaccinations and access to our Bethanie Be Well Program (EAP).
• Employee recognition initiatives, team events, and annual awards programs.
• Employee referral program.
• A supportive, values-driven culture where people are respected, connected, and empowered to thrive.