Administration Officer (Identified)

Tharawal Aboriginal Corporation; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Tharawal Aboriginal Corporation (Airds, NSW) seeks an administrative assistant to support the housing team with office administration, reception duties and data entry.

You will uphold policies, maintain records, manage inquiries, and assist with minutes and program documentation while ensuring timely data entry and compliance.

Ideal candidates hold a Cert III in Business Administration or equivalent, possess clear communication, strong attention to detail, and provide essential checks as required.

Qualifications

• Cert III in Business Administration or equivalent experience.
• National Police Check required.
• Working with Children Check required.
• First Aid Certification preferred.

Responsibilities

• Adhere to Tharawal Housing Aboriginal Corporation policies and procedures, guidelines and accreditation standards.
• Ensure daily general administration and reception requirements are met.
• Provide data entry for program finance and maintain records.
• Create and maintain program documentation and meeting minutes.
• Provide reception service, handle inquiries and relay messages.
• Enter and maintain data ensuring accuracy and policy compliance.
• Support accreditation schedules and audits.
• Fulfil other duties as required.

Skills

Administrative support

Reception duties

Data entry

Documentation skills

Education

Cert III in Business Administration

National Police Check

Working with Children Check

First Aid Certificate

Job description

Tharawal Aboriginal Corporation - Airds NSW

Provides a broad range of administrative and data entry support to the Tharawal Housing Aboriginal Corporation team. The role will be responsible for ensuring the general office administration requirements of the Tharawal Housing Aboriginal Corporation team are met, including administrative support, reception duties and program finance data entry duties.

Key responsibilities

• Adhere to all Tharawal Housing Aboriginal Corporation policies and procedures, guidelines and accreditation standards
• Adhere to all legal guidelines, regulations and standards
• Ensure daily general administration and reception requirements are met
• Provide general administrative requirements for the team including creating and maintaining program documentation, bulk data entry, recording meeting minutes, and maintain up-to-date records
• Provide an effective and efficient reception service to clients and any other visitors to the organisation, including handling general enquiries, **escalate enquiries as required** and pass on accurate and timely messages, receive and make phone calls in a friendly manner
• Enter and maintain data to ensure that all information stored is accurate and current, ensuring that all data entry functions and activities comply with relevant policy and procedures, and professional standards
• Compliance with Accreditation Standards, and provide administrative support regarding accreditation schedules and audits
• Fulfil other duties as required

About you

• Cert III in Business Administration, or equivalent work experience
• National Police Check
• Working with Children Check
• First Aid Certificate
• Client focused service: committed to providing exceptional person-centered service across all channels - written, phone and face to face
• Communication: the ability to communicate clearly and concisely, varying communication style depending upon the situation
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally
• Teamwork: willingness to assist and support others as required and get on with team members, and work well within a multi-disciplinary team
• Time management/organisation: accomplish objectives effectively within time frame given, and carry out administrative duties within portfolio in an efficient and timely manner
• Professional approach: ensure a consistently professional approach to all duties and tasks, including being punctual