Administration Assistant

TRRA ABORIGINAL CORPORATION; Dubbo; On-site; AUD 50,000 - 65,000; Full time

Job summary

TRRA Aboriginal Corporation seeks an Administration Assistant to deliver day-to-day administrative support, co-ordinate meetings and events, maintain records, and assist across programs and projects. You will handle confidential information with professionalism, work across SharePoint/OneDrive, and support staff and Elders in a community-focused environment.

Key duties include diary and travel coordination, document preparation, and data entry, with a strong emphasis on accuracy and

Qualifications

• Experience in administration, reception, project administration or a similar role.
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• Experience working within an Aboriginal community-controlled organisation, not-for-profit or community service environment.
• Experience using SharePoint, OneDrive or similar document management systems.
• Experience assisting with meetings, events, grants, projects or reporting.
• Experience with basic finance administration, invoices and purchase orders.
• Current NSW Driver Licence.

Responsibilities

• Provide day-to-day administrative support to TRRA staff and management.

Skills

Organisational skills

Communication skills

Multitasking

Confidentiality

Microsoft Office

Tools

SharePoint

OneDrive

Microsoft Office Suite

Job description

The Administration Assistant provides day-to-day administrative and organisational support to ensure the effective operation of Three Rivers Regional Assembly Aboriginal Corporation.

The role supports staff, management and Board activities through accurate record keeping, document preparation, meeting coordination, data entry, correspondence, filing and general office administration.

The Administration Assistant will also provide support across TRRA programs, projects, grants and community activities as required.

The position requires a high level of organisation, confidentiality, attention to detail and the ability to work respectfully with Aboriginal communities, Elders, staff, partner organisations and other stakeholders.

Key Responsibilities

General Administration

• Provide day-to-day administrative support to TRRA staff and management.
• Answer and direct telephone calls, emails and general enquiries.
• Prepare correspondence, letters, reports, forms, agendas and other documents.
• Maintain electronic and hard-copy filing systems.
• Assist with scanning, photocopying, printing and document management.
• Maintain registers, spreadsheets, contact lists and organisational records.
• Assist with ordering office supplies and maintaining general office resources.
• Coordinate incoming and outgoing correspondence.
• Maintain confidentiality of organisational, staff and community information.

Events and Community Activities

• Assist with administration and logistics for community meetings, workshops, gatherings and events.
• Support venue bookings, catering, travel, accommodation and participant registrations where required.
• Prepare attendance sheets, event packs, agendas and other materials.
• Assist with collating participant feedback and event documentation.

Travel and Diary Coordination

• Assist with staff travel bookings, accommodation and itineraries.
• Coordinate appointments and meetings as required.
• Maintain organisational calendars and assist staff with scheduling.

Data and Information Management

• Enter and maintain accurate information in organisational systems, spreadsheets and databases.
• Assist with maintaining SharePoint and other electronic filing systems.
• Ensure documents are appropriately named, filed and stored.

Key Working Relationships

• Chief Executive Officer
• TRRA management and staff
• Aboriginal community members and Elders
• Contractors, suppliers and service providers
• Community and project partners

The successful applicant will demonstrate:

• Good administrative and organisational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Good attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work both independently and as part of a team.
• Good computer skills, including Microsoft Word, Excel, Outlook and related Microsoft Office applications.
• Ability to maintain accurate electronic and paper-based records.
• Professional and respectful communication skills.
• Ability to build positive working relationships with Aboriginal community members, staff and external stakeholders.
• Understanding of, or willingness to develop an understanding of, Aboriginal cultures, communities and culturally safe working practices.
• Previous experience in administration, reception, project administration or a similar role.
• Experience working within an Aboriginal community-controlled organisation, not-for-profit organisation or community service environment.
• Experience using SharePoint, OneDrive or similar document management systems.
• Experience assisting with meetings, events, grants, projects or reporting.
• Experience with basic finance administration, invoices and purchase orders.
• Current NSW Driver Licence.

Personal Attributes

• Organised and reliable.
• Respectful and approachable.
• Professional and confidential.
• Flexible and willing to assist across different areas of the organisation.
• Able to use initiative and problem-solve.
• Comfortable working in a busy community-focused environment.
• Committed to supporting TRRA's work with Aboriginal communities across the region.

Cultural Safety

The Administration Assistant is expected to work in a culturally respectful and safe manner and uphold TRRA's commitment to Aboriginal community leadership, self-determination and culturally appropriate service delivery.

The position will involve interaction with Aboriginal Elders, community members and organisations, and the successful applicant must demonstrate respect for community protocols, cultural knowledge and confidentiality.

Other Duties

The Administration Assistant may be required to undertake other reasonable duties consistent with the position and operational needs of TRRA.