Administration Officer - Engineering and Infrastructure Services

Eastern Health; Melbourne; Presencial; AUD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Mentor and Shadowing program

Discovery days across 50 sites

Study and professional development-lea

Friendly & supportive teams

Diversity, Equity and Inclusion

Fitness Passport

Employee Assistance program

Flexible working hours

Salary packaging options

Private Health Insurance

Digital upskilling

Cafes at all hospitals

Descripción de la vacante

Eastern Health in Melbourne is seeking an experienced Administration Officer for the Engineering and Infrastructure Services team. You will provide high-level administrative support and assist in coordinating Minor Works projects across multiple sites.

The role requires independent work, strong stakeholder management and experience with Pulse, Aconex and FMIS. A collaborative, patient-focused environment with flexible workings and development opportunities is offered.

Formación

• Extensive experience providing high-level administrative support in a complex environment.
• Ability to work independently, exercise initiative and proactively manage priorities.
• Strong customer service focus with a commitment to delivering high-quality support.
• Proven ability to work collaboratively as part of a team and build effective working relationships.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Highly developed interpersonal, communication and stakeholder management skills.
• Experience providing administrative support within a healthcare or hospital setting.
• Proficiency in online meeting platforms and videoconferencing systems (e.g., Zoom/Teams).
• Experience using Pulse, Aconex and FMIS for administration.

Responsabilidades

• Provide high-level administrative, secretarial and operational support to the Infrastructure Services management team.
• Coordinate and manage Minor Works projects across Eastern Health sites.
• Support across the department as required, under the direction of the Operations Manager.
• Assist with document control, scheduling and meeting coordination.
• Contribute to efficient administration and customer service across the network.

Conocimientos

Administrative support

Prioritization

Customer service

Communication

Stakeholder management

Herramientas

Pulse

Aconex

FMIS

Videoconferencing

Descripción del empleo

Administration Officer - Engineering and Infrastructure Services

Administration Officer - Engineering and Infrastructure Services

• Temporary full-time- 5 weeks annual leave + monthly day off included
• Work across the Eastern Health Network
• Join a collaborative team delivering essential services that support patient care

About the role

The Infrastructure Services Department comprises four service hubs, supported by a central administrative team. Each hub provides infrastructure and facilities support to a major Eastern Health campus, as well as a number of smaller sites. Eastern Health operates across more than 50 locations throughout Melbourne's eastern suburbs.

The department is responsible for ensuring building compliance, maintaining facilities and critical services, delivering minor building works, supporting equipment maintenance, contributing to capital projects, and managing construction contractors.

Working as part of a collaborative team, this role provides high-level administrative, secretarial and operational support, contributing to the efficient functioning of the Infrastructure Services management team. A key focus of this role is the coordination and management of Minor Works projects across all Eastern Health sites, ensuring projects are delivered efficiently and in line with organisational requirements. The position also provides broader support across the department as required, under the direction of the Operations, Systems and Administration Manager - Engineering and Infrastructure Services.

About you

To be successful in this role you will possess:

• Extensive experience providing high-level administrative support in a complex environment.
• Demonstrated ability to work independently, exercise initiative and proactively manage priorities.
• Strong customer service focus with a commitment to delivering high-quality support.
• Proven ability to work collaboratively as part of a team and build effective working relationships.
• Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
• Highly developed interpersonal, communication and stakeholder management skills.
• Previous experience providing administrative support within a healthcare or hospital setting.
• Proficiency in online meeting platforms and technologies, including teleconferencing and videoconferencing systems.
• Working knowledge of Pulse.
• Experience using project management software, such as Aconex.
• Working knowledge of Facilities Management Information Systems (FMIS).

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

Those that are offered and/or start between January and April do not require an up to date vaccination for Influenza to progress providing they are aware of its requirement later in the year. Those that are offered and/or start between May and December require the up to date Influenza vaccination prior to offer.

Eastern Health

Eastern Health is one of Melbourne's largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is "Being a part of Eastern Health means belonging to a welcoming team of healthcare experts".

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Mentor and Shadowing program
• Access to discovery days across our 50 sites
• Study and professional development leave
• Friendly & supportive teams
• Commitment to Diversity, Equity and Inclusion
• Fitness Passport for work-life balance
• Employee Assistance program accessible for you and your loved ones
• Flexible working hours and excellent entitlements
• Salary packaging options and an employee benefits scheme
• Access to Private Health Insurance offers
• Digital upskilling, such as excel and Power-Bi training
• Cafes at all of our Hospitals

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability - within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency application

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day