Administration Officer - Accounts Payable and Reception

Frensham; Mittagong; On-site; AUD 60,000 - 70,000; Full time

Job summary

Frensham is seeking an Administration Officer (Accounts Payable and Reception) to be the first point of contact and manage supplier invoices alongside front-desk duties at our NSW campus.

Role requires experience in accounts payable or finance admin, strong communication, confidentiality, and proficiency in MS Office and Synergetic. Permanent full-time position with school holiday coverage and annual leave.

Qualifications

• Previous accounts payable, bookkeeping or finance administration experience.

Responsibilities

• Reception/General Administration duties: handle front desk enquiries, phone calls, mail, deliveries and visitor sign-in.
• Accounts Payable duties: process supplier invoices, prepare payment runs, handle invoice queries, assist month-end processes.

Skills

Accounts payable

Bookkeeping

Finance administration

Communication skills

Attention to detail

Confidentiality

Time management

Teamwork

MS Office

Tools

Synergetic

Microsoft Office

Job description

Administration Officer - Accounts Payable and Reception

Established in 1913, Frensham is one of Australia’s most respected boarding and day schools for girls. Frensham Junior School was founded in 1954 and is now the leading academic, co-educational primary school in the Southern Highlands. At Frensham Schools we inspire students to be critical, ethical and flexible thinkers, equipped to be future leaders in a complex and rapidly changing world.

Our passionate and dedicated staff work as a highly professional team that takes the time to consider and support each student’s individual learning, growth and development as independent, empowered young people. In a stimulating learning environment, surrounded by an abundance of natural beauty, our students are challenged and supported to develop the skills and the motivation to contribute positively to their local and global communities. They are taught to value kindness, resilience, empathy and compassion, and to carry these attributes with them for life, alongside the Schools' core values.

Position Overview

The Administration Officer (Accounts Payable and Reception) for Company Office is the first point of contact for all enquiries via telephone and in person. They are responsible for providing a warm and welcoming environment for staff, students, parents, and other stakeholders.

This role also encompasses the Accounts Payable function for the organisation.

It is essential for role to maintain strict confidentiality when handling sensitive information and ensure compliance with privacy regulations. Professional conduct is expected at all times, including respectful communication, discretion in managing data, and safeguarding the integrity of School records.

The role is offered on a permanent full-time basis, working throughout the school holidays, with 4 weeks annual leave per annum.

Key Responsibilities

Reception/General Administration

• Provide administrative support to the organisation as required.
• Manage incoming and outgoing communications of telephone calls, front desk enquiries, mail, orders and deliveries.
• Notify staff of visitor arrivals and maintain visitor sign in.
• Effectively communicate with internal teams to relay important information.
• Assist with the organisation of School events including travel bookings, ordering supplies and welcoming guests.
• Order and maintain school stationery and supplies.

Accounts Payable

• Undertake accounts payable duties in accordance with the Schools' Purchasing Policy and financial delegations, including:
• Process supplier invoices and credit notes.
• Prepare payment runs.
• Follow up invoice queries with suppliers and staff.
• Assist with month-end finance processes.
• Other tasks and duties as directed by the Director of Finance.

Position Requirements

• Previous accounts payable, bookkeeping or finance administration experience.
• Professional, courteous and respectful manner when interacting with staff, parents, students and other stakeholders.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to maintain confidentiality and manage sensitive information.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Strong computer skills, including database and Microsoft Office (Word, Excel and Outlook).
• Ability to work independently and collaboratively within a team.
• Willingness to take ownership of tasks and accept responsibility.
• Ability to remain calm, professional and solutions-focused in a busy environment.
• Current paid NSW Working with Children Check (or ability to obtain one prior to commencement).
• Experience using financial management systems, preferably Synergetic.
• Experience working in an independent school, education or not-for-profit environment.
• Understanding of purchasing controls, delegations and compliance requirements.

Commencement:

As soon as practicable.

Further information:

Call Victoria Hindmarch,[phone].

All staff at Frensham Schools take an active role in ensuring our Child Protection programs, policies and processes are at the forefront of all that we do. A Working with Children Check Clearance Number must be provided to the School prior to confirmation of the appointment.