Accounts Payable & Reception Officer – School Admin

Frensham Schools; Wingecarribee; On-site; AUD 65,000 - 75,000; Full time

Job summary

Frensham Schools is seeking an Administration Officer (Accounts Payable and Reception) to join our School Office. You will be the first point of contact for staff, students, parents and stakeholders, delivering a warm, professional reception while handling accounts payable tasks.

The role requires accuracy, confidentiality and strong communication, with the ability to manage supplier invoices, processing payments and supporting month-end processes.

Qualifications

• Previous accounts payable, bookkeeping or finance administration experience.
• Professional, courteous and respectful manner when interacting with staff, parents, students and other stakeholders.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to maintain confidentiality and manage sensitive information.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Strong computer skills, including database and Microsoft Office (Word, Excel and Outlook).
• Ability to work independently and collaboratively within a team.
• Willingness to take ownership of tasks and accept responsibility.
• Current paid NSW Working with Children Check (or ability to obtain one prior to commencement).
• Experience using financial management systems, preferably Synergetic.
• Experience working in an independent school, education or not-for-profit environment.
• Understanding of purchasing controls, delegations and compliance requirements.

Responsibilities

• Provide administrative support to the organisation as required.
• Manage incoming and outgoing communications of telephone calls, front desk enquiries, mail, orders and deliveries.
• Notify staff of visitor arrivals and maintain visitor sign in.
• Effectively communicate with internal teams to relay important information.
• Assist with the organisation of School events including travel bookings, ordering supplies and welcoming guests.
• Order and maintain school stationery and supplies.
• Undertake accounts payable duties in accordance with the Schools' Purchasing Policy and financial delegations, including: Process supplier invoices and credit notes; Prepare payment runs; Reconcile supplier statements; Follow up invoice queries with suppliers and staff; Assist with month-end finance processes.
• Other tasks and duties as directed by the Director of Finance.

Skills

Accounts payable

Reception/front desk

Communication

Confidentiality

Time management

Tools

Synergetic

Microsoft Excel

Microsoft Word

Outlook

Job description

Frensham Schools is seeking an Administration Officer (Accounts Payable and Reception) to join our School Office. You will be the first point of contact for staff, students, parents and stakeholders, delivering a warm, professional reception while handling accounts payable tasks.

The role requires accuracy, confidentiality and strong communication, with the ability to manage supplier invoices, processing payments and supporting month-end processes.