ADMINISTRATION OFFICER

Birpai Local Aboriginal Land Council; Port Macquarie; On-site; AUD 55,000 - 70,000; Full time

Job summary

Birpai Local Aboriginal Land Council in Port Macquarie NSW is seeking an Administration Officer to provide high-quality administrative and coordination support, working closely with staff, Elders, and community members to ensure culturally safe, community-led programs.

The role covers program, cultural and event support, community engagement, and office and systems coordination, including scheduling, bookings, onboarding staff, volunteers, liaising with suppliers, venues, and service providers.

Qualifications

• Experience providing administrative support in a community setting.
• Ability to coordinate activities and communicate with diverse groups.
• Commitment to cultural safety and respectful engagement with Elders.

Responsibilities

• Provide administrative support for cultural programs, events, workshops, and gatherings.
• Assist with scheduling, bookings, logistics, and communications.
• Support Elders, and community members with administrative needs.
• Prepare program materials and support documentation as required.

Skills

Administrative support

Coordination

Scheduling

Communication

Stakeholder engagement

Cultural safety

Tools

MS Office

Calendar management

Job description

Birpai Local Aboriginal Land Council – Port Macquarie NSW

The Administration Officer supports the smooth and respectful operation of the organisation by providing high-quality administrative and coordination support. This role works closely with staff, Elders, community members, and partners to ensure organisational systems support culturally safe, community-led programs and activities.

Program, Cultural & Event Support

• Provide administrative support for cultural programs, events, workshops, and gatherings
• Assist with scheduling, bookings, logistics, and communications
• Support Elders, and community members with administrative needs
• Prepare program materials and support documentation as required

Community & Stakeholder Engagement

• Act as a first point of contact for community members
• Communicate respectfully with diverse First Nations communities
• Support positive relationships grounded in trust, cultural safety, and accountability

Office & Systems Coordination

• Coordinate office supplies, equipment, and day-to-day office operations
• Maintain calendars, shared systems, and meeting schedules
• Support onboarding Of staff, contractors, volunteers Liaise with suppliers, venues, and service providers.