Administration Officer

Queensland Government; Cairns Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Queensland Government is seeking an Administration Officer to provide confidential administrative support across diary management, meeting coordination, reception duties and travel bookings. The role also covers preparation of memos and reports, HR tasks such as timesheets and leave forms, and procurement/financial processing including petty cash reconciliation.

You will liaise with various agencies and maintain secure file access.

Responsibilities

• Provide confidential administrative support including diary management and organising meetings.
• Book travel arrangements and screen general inquiries at reception.
• Assist with preparation of memorandums, reports and correspondence; check formatting and grammar.
• Maintain opening and closing procedures; perform related clerical tasks.
• Maintain HR functions including timesheets, leave forms and new employee paperwork.
• Procure and process payments; manage petty cash and reconcile expenses as directed.
• Maintain mail register and incoming/outgoing correspondence; file management.
• Manage facilities and equipment; stock-takes and asset registry maintenance.
• Liaise with internal and external agencies as required; ensure appropriate file access.
• Monitor and support the Integrated Offender Management System (IOMS) for statistics.

Job description

The primary accountabilities of the Administration Officer include:Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone callsProvide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessaryPerform opening and closing procedureMaintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for new employees and submission of documentation related to work cover claimsProvide basic training to administrative staff on office systemsUndertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directedRegister incoming and outgoing correspondence and maintain mail registerMaintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleetLiaise with internal and external agencies as requiredSite administrationMaintain the Agency electronic recording systemsEnsure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agenciesAssist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.Applications to remain current for 12 months.Job Ad Reference: QLD/706568/26Closing Date: Thursday, 19th November 2026This work is licensed under a Creative Commons Attribution 3.0 Australia License.