Administrative Officer, Queensland Corrective Services

Queensland Government; Brisbane; On-site; AUD 45,000 - 65,000; Full time

Job summary

Queensland Government is seeking an Administrative Officer to provide confidential administrative support at the Queensland Corrective Services Brisbane - West centre. The role covers a range of administrative tasks, including reception, procurement, HR paperwork, and records management, with attention to confidentiality.

The incumbent may be required to undertake other duties as required; applications stay current for 12 months. Based in Brisbane, Australia.

Responsibilities

• Provide administrative support for the centre including word processing, data entry, spreadsheets, filing and taking minutes at meetings
• Prepare memorandums, reports and correspondence for staff
• Assist with use and maintenance of office equipment (photocopiers, printers, computers)
• Answer general enquiries at reception, screen calls and direct visitors
• Manage mail and mail registers; undertake procurement of stationery and office supplies
• Process HR paperwork including timesheets, leave forms and payroll documentation
• Perform opening/closing procedures and banking as required
• Maintain confidential filing and records, ensuring access rights are controlled
• Ensure accuracy of records for the Integrated Offender Management system (IOMs) and archiving in line with legislative requirements

Job description

The primary accountabilities of the Administrative Officer include:

• Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
• Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
• Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
• Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
• Manage mail and mail register
• Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
• Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
• Perform opening and closing procedure
• Conduct banking as required
• Maintain filing and recording system ensuring the confidentiality of all documentation handled
• Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
• Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
• Undertake archiving of files and records in accordance with legislative requirements

The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.

Applications to remain current for 12 months.

Administrative Officer, Queensland Corrective Services Brisbane - West, Australia