Administration Officer Protection Needs assessment

Queensland Corrective Services; Townsville City; On-site; AUD 45,000 - 65,000; Full time

Job summary

Queensland Corrective Services in Townsville are seeking an Administration Officer to support Protection Needs assessments and related activities. You will assist with prisoner assessments and maintain confidential records in accordance with agency policies.

The role involves administrative duties across the Intelligence and Administration sections, maintaining IOMS data, preparing memos and reports, and providing timely documentation and statistics to management.

Responsibilities

• Complete Protection Needs Assessments on Prisoners
• Meet with prisoners to discuss their Protection Needs
• Research Prisoner files in preparation of Protection Needs assessments
• Prepare documentation with recommendations to the General Manager for approval of Protection assessments
• Maintain documentation within IOMS
• Provide statistical information to Management monthly
• Ensure the confidentiality of all documentation handled
• Review and assess all incoming and outgoing child sex offender mail and maintain associated registers in accordance with agency policies and procedures
• Provide administration support to the QCS drug testing regime
• Provide administration support to the office as required, in particular to the Manager
• Provide support to Intelligence Section
• Manage and provide administrative functions and quality, confidential administrative support for the office as required
• Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
• Develop, implement and evaluate work systems
• Other administration duties as required
• Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.
• Prepare, maintain, update and manage offender files.
• Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
• Ensure the confidentiality of all documentation handled and maintain a secure filing system.

Job description

Administration Officer Protection Needs assessment

Queensland Corrective Services – Townsville QLD

In this role you will primarily provide a timely and accurate assessment of prisoners regarding their Protection needs. To provide support to Intelligence and Administration sections as required.

• Complete Protection Needs Assessments on Prisoners
• Meet with prisoners to discuss their Protection Needs
• Research Prisoner files in preparation of Protection Needs assessments
• Prepare documentation with recommendations to the General Manager for approval of Protection assessments
• Maintain documentation within IOMS
• Provide statistical information to Management monthly
• Ensure the confidentiality of all documentation handled
• Review and assess all incoming and outgoing child sex offender mail and maintain associated registers in accordance with agency policies and procedures.
• Provide administration support to the QCS drug testing regime
• Provide administration support to the office as required, in particular to the Manager
• Provide support to Intelligence Section
• Manage and provide administrative functions and quality, confidential administrative support for the office as required
• Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
• Develop, implement and evaluate work systems
• Other administration duties as required
• Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.
• Prepare, maintain, update and manage offender files.
• Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
• Ensure the confidentiality of all documentation handled and maintain a secure filing system.

The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.

Applications to remain current for 12 months.