Administration Officer

Boom Logistics; Blackwater; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Remuneration package

Salary sacrificing

Novated Leasing

Training & development

Supportive team culture

Job summary

Boom Logistics Ltd in Queensland is seeking an organised Administration Officer to support the Blackwater depot and Central Queensland operations. You will work with depot, operations, finance and support teams to coordinate everyday administrative and operational tasks.

The role emphasizes accuracy, initiative and clear communication. You will manage records, assist with timesheets and invoices, and help ensure compliance across business systems in a safety-focused environment.

Qualifications

• Previous experience in an administration or office support role.
• Experience in mining, resources, logistics, transport, construction or another industrial environment is highly regarded.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Proactive, autonomous and able to work with minimal supervision.
• Able to communicate with internal and external stakeholders.
• Customer-focused attitude and professional demeanour.
• Experience with ERP/finance systems; exposure to GP/VisD is advantageous.

Responsibilities

• Provide day-to-day administrative support to the Blackwater depot and Queensland operations.
• Manage administrative enquiries, shared inboxes and internal communications.
• Maintain accurate records and documentation across business systems.
• Coordinate documentation related to jobs, equipment, personnel and compliance.
• Assist with processing timesheets, invoices, purchase orders and other financial administration.
• Raise and maintain purchase orders, obtain quotes and coordinate approvals.
• Assist with reconciliations relating to travel, fuel, fleet and expenses.
• Ensure records and processes align with company policies and compliance.
• Assist with general office coordination duties as required.

Skills

Administration

Office support

Communication

Time management

Stakeholder communication

Autonomy

Tools

Microsoft Office

ERP systems

Great Plains (GP)

VisD

Job description

Boom Logistics Ltd is a leading Australian provider of lifting, rigging, and transport services, delivering safe, efficient, and reliable solutions across construction, mining, energy, and infrastructure projects nationwide. With safety and operational excellence at the core of everything we do, we are seeking a motivated and experienced Administration Officer to support our Blackwater depot and Central Queensland operational teams.

About the Role

Reporting to our Queensland Regional Manager, the Administration Officer works closely with our depot, operations, finance and support teams to coordinate efficient administrative and operational activities.

Key Responsibilities

• Provide day-to-day administrative support to the Blackwater depot, operations and broader Queensland operations
• Manage administrative enquiries, shared inboxes and internal communications
• Maintain accurate records, data and documentation across business systems
• Coordinate documentation relating to jobs, equipment, personnel and compliance
• Assist with processing timesheets, invoices, purchase orders and other financial administration
• Raise and maintain purchase orders, including obtaining quotes and coordinating approvals where required
• Assist with reconciliations relating to travel, fuel, fleet, tolls and other business expenses
• Ensure records and administrative processes are maintained in accordance with company policies, procedures and compliance requirements
• Assist with general office coordination duties as required

To be successful in the role

• Previous experience in an administration or office support role
• Experience in mining, resources, logistics, transport, construction or another industrial environment will be highly regarded
• Strong attention to detail and a high level of accuracy
• Excellent written and verbal communication skills
• Strong organisational and time-management skills
• A proactive approach with the confidence to use initiative and work autonomously
• The ability to work collaboratively and communicate with a range of internal and external stakeholders
• A professional, approachable and customer-focused attitude
• Intermediate computer skills and literacy, with experience using Microsoft Office and business systems
• Experience using ERP, finance or other business systems, with prior exposure to Great Plains (GP), VisD or similar being advantageous but not essential

What We Offer

• Attractive remuneration package
• Salary sacrificing and purchasable leave options
• Novated Leasing & employee benefits program
• Exposure to a diverse range of operational and business activities
• Ongoing training, upskilling and development opportunities
• A supportive team culture built on safety, respect and accountability

If you're an organised administrator who enjoys variety, working with people and being part of a growing operational environment, we'd love to hear from you.

At Boom Logistics we recognise the importance of and embrace diversity in the workplace and work locations.Boom Logistics is an Equal Opportunity Employer and encourages female applicants and applicants of Indigenous, Torres Strait Islander and/or ethnically diverse backgrounds to apply.