Administration Officer

JK Personnel; Ballarat; On-site; AUD 50,000 - 70,000; Full time

Job summary

JK Personnel's client in Ballarat, Victoria, is seeking an Administration Officer to support manufacturing operations across reception, purchasing, supplier liaison and general administration duties.

Your work will help ensure materials are available when required, reduce operational delays and support the smooth day-to-day running of the workshop; duties include creating purchase orders, following up orders, processing invoices and maintaining ERP data.

Qualifications

• Customer service and teamwork in a manufacturing setting.
• Experience supporting administration across purchasing and procurement.
• Strong attention to detail and data integrity.

Responsibilities

• Create and manage purchase orders and consumables purchasing
• Liaise with suppliers and follow up outstanding orders
• Process invoices and general administration
• Maintain ERP data, records and documents
• Support purchasing, operations and site administration

Skills

Customer service

Manufacturing experience

ERP systems

Data accuracy

Interpersonal skills

Tools

Epicor ERP

Microsoft Excel

Outlook

Job description

The Organisation

JK's Client specialise in building and repairing custom fire and rescue vehicles from their Ballarat workshop. Its team brings together tradespeople and technical specialists who collaborate across each stage of the vehicle build and fit-out process.

The workshop operates at a steady pace, with a strong focus on quality, safety and teamwork.

The Role

The Administration Officer will support the manufacturing operations working across multiple departments, including reception, purchasing, liaising with suppliers and general administration duties.

Your work will help ensure materials are available when required, reducing the risk of operational delays and supporting the smooth day-to-day running of the workshop.

Duties

• Create and manage purchase orders and consumables purchasing
• Liaise with suppliers and follow up outstanding orders
• Process invoices and complete general business administration
• Maintain accurate ERP data, records and controlled documents
• Support purchasing, operational and site-based administration

Skills & Experience

• Strong customer service and interpersonal skills
• Experience in a manufacturing or project-based environment
• Strong ERP skills, with Epicor experience highly regarded
• High attention to detail and accuracy when managing data
• Competency in Microsoft Excel, Outlook and document control systems

Working Hours

The available working arrangements are:

• Monday to Thursday, 7:30am to 5:30pm, working 10 hours per day; or
• Monday to Friday, 8:00am to 4:00pm, working 8 hours per day