Administration Manager

Private Advertiser; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

PAID day off per month

Onsite parking

Close to public transport

Job summary

Private Advertiser in Brisbane's Northern suburbs is seeking an hands-on Administration Manager with a strong accounts and financial reporting focus. You will liaise with tenants and internal stakeholders, prepare monthly invoices, process payments, assist with accounts payable, and contribute to budgets and cash flow forecasts.

This is a busy role requiring accuracy, organisation and the ability to manage competing deadlines.

Qualifications

• Experience in administration/accounts roles with a focus on accuracy and timeliness.
• Strong numerical skills and attention to detail are essential.
• Familiarity with property management systems (MRI or similar) is advantageous.

Responsibilities

• Liaise with tenants and internal stakeholders regarding accounts and administrative matters.
• Prepare and issue monthly rental invoices.
• Process tenant rental payments and maintain accurate records.
• Assist with accounts payable and invoice processing.
• Prepare monthly accruals and revised forecasts including cash flow projections.
• Complete monthly financial reporting and assist with annual budgeting.
• Reconcile bank and tenant accounts; manage debtor collections.
• Cover reception as required.

Skills

Numerical skills

Attention to detail

Organisational skills

Financial reporting

Communication with tenants

Education

Experience in accounts/administration

Tools

MRI

Job description

About the Organisation...

Join a leader in their field, an organisation that manages of Australia’s largest privately owned shopping centre portfolios. Known for their exceptional culture, strong staff retention, and genuine career development opportunities, this organisation offers a supportive environment where employees are truly valued. Conveniently located in Brisbane’s Northern suburbs, this role offers onsite parking and easy access to public transport. As an added bonus - enjoyone PAID day off every month!

What's in it for You?

• 1 PAID day off per month
• Convenient location + onsite parking + close to public transport
• A varied position combining accounts, financial reporting and administration
• Opportunity to make this role your own
• Genuine opportunity to develop your skills and progress your career

About the Role...

This is a hands-on Administration Manager position with a strong accounts and financial reporting focus

Key responsibilities will include:

• Liaising with tenants and internal stakeholders regarding accounts and administrative matters
• Preparing and issuing monthly rental invoices
• Processing tenant rental payments and maintaining accurate records
• Assisting with accounts payable and invoice processing
• Preparing monthly accruals
• Preparing revised forecasts and cash flow forecasts
• Completing monthly financial reporting
• Assisting with the preparation of the annual budget
• Reconciling bank and tenant accounts
• Managing debtor collections and proactively following up outstanding and ageing debtors
• Covering reception as and when needed

Working Hours: 08:30 - 17:30 Monday - Friday

About You

This opportunity would suit either an experienced Administration Manager or someone with a strong accounts/administration background who is ready to take the next step in their career.

To be successful, you will ideally have:

• Previous experience within a similar role, previous accounts experience essential
• Strong numerical skills and confidence working with financial information
• Exceptional attention to detail and accuracy
• Strong organisational skills with the ability to manage competing deadlines
• Previous property, retail or shopping centre experience would be advantageous but is not essential
• Experience using MRI or a similar property management system would be highly regarded

Please note that only shortlisted candidates will be contacted.