Administration Coordinator & PA to the GM Aviation

Experience Co; Shellharbour City Council; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Employee benefits program

Training and study support

Job summary

Experience Co is seeking an Administration Coordinator & Personal Assistant to the General Manager Aviation. Based at Shellharbour Airport, this part-time role supports operations across Australia and New Zealand and will commence with Monday to Thursday, 9:00 am–3:00 pm, with hours negotiated.

You'll work closely with the GM Aviation to keep the division organised, build relationships across the business, and manage diaries, travel, and documentation while handling office administration and

Qualifications

• Previous administration, coordination, or PA experience.
• Excellent organisation and attention to detail.
• Strong communication and relationship-building skills.
• Proficiency with Microsoft Office; Gmail and Canva helpful.
• Ability to work independently and in a team; discretion and confidentiality.
• Current driver’s licence.
• Experience in aviation or regulated industries is valued.

Responsibilities

• Provide administrative and personal support to the GM Aviation and leadership team.
• Coordinate diaries, meetings, travel, events and key follow-ups.
• Prepare presentations, reports, meeting papers, minutes and business documents.
• Support finance administration including invoices, purchase orders, expenses, and credit cards.
• Coordinate internal communications, newsletters, social media and website content.
• Support staff onboarding, uniforms, merchandise and office administration.
• Liaise with internal teams, customers, suppliers and external stakeholders.
• Track priorities, deadlines and projects, proactively identifying what needs doing.

Skills

Administration

Coordination

Personal assistant

Organisation

Communication

Tools

Microsoft Office

Gmail

Canva

Job description

Administration Coordinator & PA to the GM Aviation

Performance Aviation forms a part of the Experience Co. group (ASX: EXP) which is an adventure tourism company founded in 1998 with the vision of becoming the largest and most respected adventure tourism company in the world.

We offer the best of the best in adventure experiences with numerous locations throughout Australia and New Zealand.

As a business, we empower our employees to do what they do best – deliver extraordinary experiences and industry leading aviation support.

Performance Aviation provide a comprehensive and expert maintenance, modification, and support service for a broad range of fixed wing aircrafts.

About the role

Ready to take off in a varied and hands-on role within aviation?

Experience Co is looking for an Administration Coordinator & Personal Assistant to the General Manager Aviation to join our Aviation division, supporting operations across Australia and New Zealand.

Based at Shellharbour Airport, this is a part-time opportunity offering variety, responsibility and the chance to be part of an established aviation team.

This role will commence on a part-time basis, with days and hours to be negotiated with the successful applicant. We anticipate Monday to Thursday, between 9:00 am and 3:00 pm.

Working closely with the General Manager Aviation, you'll help keep the division organised and running smoothly while building strong relationships across the business.

What you'll be doing

• Providing administrative and personal support to the GM Aviation and Aviation leadership team.
• Coordinating diaries, meetings, travel, events and key follow-up actions.
• Preparing presentations, reports, meeting papers, minutes and business documentation.
• Supporting finance administration including invoices, purchase orders, expenses and credit cards.
• Coordinating internal communications, newsletters, social media and website content.
• Supporting staff onboarding, uniforms, merchandise and office administration.
• Liaising with internal teams, customers, suppliers and external stakeholders.
• Keeping on top of priorities, deadlines and projects and proactively identifying what needs to be done.

About you

You're organised, switched-on and someone who naturally takes initiative. You enjoy variety, are confident working with senior stakeholders and can keep things moving when priorities change.

You’ll bring:

• Previous administration, coordination or personal assistant experience.
• Excellent organisation and attention to detail.
• Strong communication and relationship-building skills.
• Confidence with Microsoft Office and business systems. Experience with Gmail and Canva is advantageous.
• A practical, solutions-focused approach and willingness to get stuck in.
• The ability to work independently while being part of a wider team.
• Professionalism, discretion and a high level of confidentiality.
• A current driver's licence.
• Experience in aviation, engineering, transport or another regulated industry will be highly regarded.

Benefits and perks

• Employee Benefit Discount Program - check out our products!
• Employee Referral Program
• Employee Assistance Program (Sonder)
• Additional leave purchase plan
• Reward and Recognition Programs
• Training and study assistance programs

At Experience Co we are dedicated to building a diverse, inclusive, and authentic workplace.