Transport Compliance and Operations Coordinator

Hillmans Transport; Toowoomba Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Hillmans Transport is seeking a Transport Compliance and Operations Coordinator to support the operations team with compliance, safety, driver documentation, permits and training records. The role focuses on maintaining accurate records, completing audits, and ensuring the depot meets regulatory requirements.

You will work closely with drivers, supervisors and management, handling documentation across multiple systems, coordinating training, and performing regular checks to uphold safety

Qualifications

• Previous administration or compliance experience
• Strong attention to detail and record-keeping skills
• Good computer skills and confidence working across different systems
• Strong organisational and time-management skills
• Good written and verbal communication skills
• Ability to work independently and manage competing priorities
• Transport, logistics, safety or compliance experience will be highly regarded
• Experience with Microsoft Office Suite is essential

Responsibilities

• Complete daily, weekly and monthly compliance audits
• Maintain vehicle, permit, licence, waste certificate and compliance registers
• Prepare and update permits and compliance documentation
• Maintain training records and coordinate upcoming training requirements
• Complete document control, scanning and electronic filing
• Prepare toolbox talks and maintain completed sign-offs
• Enter incidents, hazards, toolbox talks and other safety information into the WHS system
• Complete workplace inspections, safety conversations and DG bag audits
• Maintain pre-trip inspection, axle weight and weighbridge calibration records
• Maintain fuel and vehicle usage registers and complete weekly reconciliations

Skills

Attention to detail

Record-keeping

Organisational skills

Communication skills

Independence

Tools

Microsoft Office

Job description

Transport Compliance and Operations Coordinator

This is a varied administration role supporting the operations team with compliance, safety, driver documentation, permits, training records and general operational administration. You'll work closely with drivers, supervisors and management to ensure records are accurate, audits are completed and the depot meets its compliance requirements.

Key responsibilities

Complete daily, weekly and monthly compliance audits, including driver logs, checklists, runsheets, mass and licence checks

Maintain vehicle, permit, licence, waste certificate and compliance registers

Prepare and update permits and compliance documentation

Maintain training records and coordinate upcoming training requirements

Complete document control, scanning and electronic filing

Prepare toolbox talks and maintain completed sign-offs

Enter incidents, hazards, toolbox talks and other safety information into the WHS system

Complete workplace inspections, safety conversations and DG bag audits

Maintain pre-trip inspection, axle weight and weighbridge calibration records

Maintain fuel and vehicle usage registers and complete weekly reconciliations

About you

Previous administration or compliance experience

Strong attention to detail and record-keeping skills

Good computer skills and confidence working across different systems

Strong organisational and time-management skills

Good written and verbal communication skills

Ability to work independently and manage competing priorities

Transport, logistics, safety or compliance experience will be highly regarded

Experience with Microsoft Office Suite is essential

About us

Hillmans Transport is one of Australia's family owned leading transport and logistics companies, delivering across Australia. We invest in our people, value safety and teamwork, and provide long-term career opportunities in a supportive environment.

Monday to Friday

Stable employment with one of Australia's leading family owned transport and logistics companies

Supportive and collaborative team environment

Ongoing training and career development opportunities

Opportunity to build your experience across transport operations, safety and compliance