Administration & Compliance Coordinator

Core Crew; City of Brisbane; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Full-time Brisbane based

Mentoring & development

Supportive team environment

Job summary

Core Crew Training is seeking an Administration & Compliance Coordinator to support administrative processes and grow into compliance and quality within our Brisbane team.

You will manage student records, document control, and assist with audits and ASQA readiness, with mentoring to build compliance skills.

Adept communicators, detail-focused coordinators with MS Office experience thrive here in a supportive, established RTO.

Qualifications

• 1–3 years' experience in administration or coordination required.
• Strong organisational skills and high attention to detail.
• Confident written and verbal communicator; MS Office proficiency.

Responsibilities

• Coordinate day-to-day administrative processes including student records and document control.
• Maintain accuracy of records in the student management system.
• Prepare, format, and manage version control of compliance documentation and training materials.
• Assist with internal audits and regulatory preparation (ASQA).
• Serve as a point of contact for student, trainer, and client enquiries.
• Schedule training sessions, venues, and trainer/assessor bookings.
• Identify opportunities to improve office systems and processes.

Skills

General administration

Attention to detail

Communication skills

MS Office

Tools

Student management system

Job description

At Core Crew Training, we provide top-notch training and assessment services to support the development and certification of professionals across various industries. Our commitment to excellence and innovation ensures that our clients receive the highest quality training tailored to their needs.

The Opportunity

Core Crew Training is a registered training organisation (RTO) delivering high-quality training and assessment services to the mining industry across Australia. We're looking for an Administration & Compliance Coordinator to take ownership of key administrative processes and grow into a broader compliance and quality role as part of our Brisbane team.

You’ll bring solid general admin experience and a genuine interest in compliance and quality assurance RTO exposure is an advantage but not mandatory, as we’ll support your development into the compliance side of the role.

What the Role Entails

• Coordinate day-to-day administrative processes, including student records, correspondence, and document control.
• Maintain and continuously improve accuracy of records in our student management system.
• Prepare, format, and maintain version control of compliance documentation, policies, and training materials.
• Assist with internal audits, self-assurance reviews, and preparation for ASQA and regulatory requirements.
• Act as a key point of contact for student, trainer, and client enquiries.
• Coordinate scheduling of training sessions, venues, and trainer/assessor bookings.
• Identify opportunities to improve office systems and administrative processes.

What You Will Need

• 1–3 years' experience in a general administration or coordination role.
• High attention to detail and strong organisational skills.
• Confident written and verbal communicator.
• Comfortable using Microsoft Office and learning new systems; experience with a student/records management system is a plus.
• An interest in building a career in compliance, quality, or RTO administration.
• Prior RTO, or regulatory/compliance exposure is highly regarded but not essential.

What We Offer

• Full-time position based in Brisbane.
• Structured mentoring and support to build your compliance and quality assurance skills.
• A supportive, down-to-earth team environment within an established RTO.

We thank all applicants for their interest.