Administration Co-ordinator

Guest Group; Sydney; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive remuneration

Hybrid work model

Social events

Staff discounts

Employee wellness

Role diversity

Supportive environment

Job summary

Guest Group is seeking an Administration Coordinator to join our Sydney office, supporting the Office Manager and collaborating with Interior Design Consultants and Warehouse Logistics teams. You'll handle day-to-day admin, purchasing, data entry, reports, scheduling, inventory audits and project coordination, with a proactive approach and strong Microsoft Office skills.

Hybrid work after training offered. We value attention to detail, timely delivery and a collaborative, solution-oriented

Qualifications

• Certificate or Diploma in Business Administration or related field.
• Strong Microsoft Office skills and quick system learner.
• Excellent attention to detail and time management.
• Proactive with initiative and problem-solving.
• Strong communication and customer-service orientation.

Responsibilities

• Coordinate administrative tasks to meet procedures, quality standards and deadlines.
• Greet and assist inbound calls and visitors professionally.
• Manage projects from start to finish incl. PO creation, data entry, client/supplier liaison and scheduling.
• Process warehouse paperwork and reconcile company credit cards.
• Create, review and analyse reports and databases.
• Conduct on-site inventory audits and follow up on discrepancies.
• Identify operational improvements and propose solutions.

Skills

Microsoft Office

Attention to detail

Multi-tasking

Time management

Initiative

Communication

Customer focus

Problem solving

Education

Certificate or Diploma in Business Administration

Tools

Microsoft Office

Job description

At Guest Group, we don't just furnish spaces - we bring style, service, and seamless solutions to life. As Australia's leading furniture-hire company, we partner with top builders and stylists to transform display homes and interior projects across NSW.

About the Role

We are seeking a highly organised Administration Coordinator to join our dynamic office team. Reporting to and working collaboratively with our Office Manager, you'll ensure the smooth delivery of design projects by managing day-to-day administrative duties and supporting our Interior Design Consultants & Warehouse Logistics teams.

Your responsibilities will include;

• Coordinating administrative tasks to meet procedures, quality standards and deadlines
• Greeting and assisting inbound calls and visitors with a professional, helpful approach
• Managing projects from start to finish - including raising purchase orders, data entry, client & supplier liaison and installation scheduling
• Processing warehouse paperwork and reconciling company credit cards
• Creating, reviewing, and analysing reports and databases
• Conducting on-site inventory audits and follow up on discrepancies
• Identifying operational improvements and propose solutions

You will have:

• Ideally a certificate or Diploma in Business Administration or a related field
• Strong Microsoft Office skills and fast learner of new systems
• Exceptional attention to detail, multi-tasking and time management skills
• A proactive approach with the ability to take initiative
• Excellent communication, interpersonal skills and customer focus
• Practical problem-solving skills with a solutions-focused mindset

Why You'll Love Working With Us

• Competitive remuneration - Attractive salary, company laptop and iPhone
• Flexible work arrangements - Enjoy a hybrid work-from-home model after training
• Social events - Various employee events throughout the year including supplier visits, team lunches and dinners, in-office cheese & wine afternoons
• Staff discounts - Opportunity to purchase new and ex display items from our extensive supplier network and warehouse (post probation)
• Employee Wellness - Free confidential Employee Assistance Program and ongoing initiatives
• Role diversity - Blending office, design and warehouse tasks
• Supportive Environment - Full training provided with continuous learning opportunities. Thrive in a collaborative, inclusive workplace