Office Coordinator

Bestseller Australia; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Bestseller Australia is seeking a versatile administrator to run the Australian office from Bourke & Bowden, providing office coordination, executive support and payroll administration. This role welcomes visitors, manages calendars and travel, supports onboarding and People & Culture activities, and acts as a confident first point of contact.

A mix of onsite and remote work is available as the business grows.

Qualifications

• Experience in office coordination, administration, executive support or HR administration.
• Ability to manage calendars, travel and day-to-day admin with discretion.
• Good communication and professional interaction with visitors and colleagues.

Responsibilities

• Support senior management with calendars, meetings, travel, presentations and day-to-day administration
• Be the first point of contact for visitors, customers and incoming calls
• Keep the office running smoothly by coordinating facilities, suppliers, couriers and general office needs
• Support payroll administration, including timesheets, leave, employee records and new starters
• Coordinate internal meetings, events and team activities
• Support onboarding, internal communication and other People & Culture activities
• Work with confidential employee, payroll and business information, knowing when to share, when to ask and when to keep something to yourself

Skills

Office coordination

Executive support

Payroll administration

HR administration

Organisational skills

Communication

Job description

This is a broad, hands-on role for someone who likes variety and takes pride in making things work. You'll be at the center of the Australian office, combining office coordination with executive support, payroll administration and People & Culture activities. One day you might be organizing travel for senior management, the next welcoming visitors, preparing payroll information or helping a new colleague get off to a great start.

Key responsibilities

Support senior management with calendars, meetings, travel, presentations and day-to-day administration

Be the first point of contact for visitors, customers and incoming calls

Keep the office running smoothly by coordinating facilities, suppliers, couriers and general office needs

Support payroll administration, including timesheets, leave, employee records and new starters

Coordinate internal meetings, events and team activities

Support onboarding, internal communication and other People & Culture activities

Work with confidential employee, payroll and business information, knowing when to share, when to ask and when to keep something to yourself

About you

Are organized and comfortable keeping several things moving at once

Take initiative and find practical solutions when something needs doing

Communicate confidently and professionally with different people

Handle sensitive information with maturity and discretion

Are approachable, helpful and someone colleagues feel comfortable turning to

May have experience in office coordination, administration, executive support or HR administration

A modern office and showroom environment at Bourke & Bowden

A varied working day with exposure across the business, from senior management to People & Culture

Flexibility in how you organize your working day, including the opportunity to work from home 1 day per week

Opportunity to take on more within People & Culture as the Australian business grows

About us

BESTSELLER is an international, family-owned fashion company with more than 20 brands, including JACK & JONES, ONLY, VERO MODA and TOPSHOP. In Australia, we're a close-knit team of 14 working across sales and operations from our office and showrooms at an award-winning location in Bourke & Bowden, Alexandria. We've been building our business here for more than a decade, bringing Scandinavian fashion to Australian customers through established retail and online partners.