Administration Clerk

Tony White Group; Brisbane; On-site; AUD 35,000 - 48,000; Part time

Benefits offered by this job

Permanent 30 hours/week

Training & development

Employee discounts

Fitness Passport

Job summary

Tony White Group (TWG) is seeking an Administration Clerk for their Kedron, Brisbane team. This permanent part-time role offers 30 hours across four days, with a focus on fleet administration, invoicing and records management.

The successful candidate will work closely with the Financial Accountant and Administration Manager, supporting purchases, sales and day-to-day operations in a collaborative environment.

Qualifications

• Experience in an administration role.
• Intermediate Excel and MS Office skills.
• Strong organisational and time-management abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Process fleet-related administration and invoicing.
• Support daily fleet records and reporting.
• Coordinate with internal teams and finance providers.
• Maintain accurate records using Excel and MYOB.
• Assist with month-end tasks and reconciliations.

Skills

Attention to detail

Time management

Communication skills

Team player

Tools

Excel

MYOB

Job description

With over $4 billion in annual turnover and 3,000 people across 130 sites, the Tony White Group (TWG) is the largest privately-owned automotive retail group in Australia. We’re led by an experienced and agile executive team who recognise that great people are key to our continuing success and growth. For more information, visit www.tonywhitegroup.com.au.

ABOUT THE ROLE:

TWG Rental Pty Ltd, part of the Tony White Group, is seeking a motivated, organised and detail-oriented Administration Clerk to join our team based in Kedron, Brisbane. This is a fantastic opportunity for an experienced administration professional looking to further develop their skills in a supportive and collaborative environment.

Working closely with our Financial Accountant and Administration Manager, you will play an important role in supporting the purchase, sale and administration of our vehicle fleet, ensuring accurate financial records, efficient processing and smooth day-to-day operations.

This is a permanent part-time position, working 30 hours per week across four days, offering a great opportunity to develop your administration and fleet knowledge while enjoying a four-day working week.

RESPONSIBILITIES:

• Process new fleet vehicle purchases, including verifying invoices and maintaining accurate records.
• Coordinate vehicle sale administration, including invoicing, finance payouts and vehicle disposals.
• Prepare and submit vehicle finance requests and coordinate dealership payments.
• Complete PPSR checks and ensure relevant documentation is accurately maintained.
• Enter, update and maintain financial and fleet records using Microsoft Excel and MYOB.
• Assist with daily fleet reporting, weekly sales analysis and general administrative tasks.
• Liaise with internal dealership teams, suppliers and finance providers to ensure timely processing.
• Support month-end reporting and reconciliation activities.
• Maintain accurate records and ensure all administrative processes are completed within required timeframes.

SKILLS & EXPERIENCE:

• Previous experience in an administration role.
• Intermediate Microsoft Excel skills and confidence using Microsoft Office applications.
• Exceptional attention to detail and a high level of accuracy.
• Strong organisational and time management skills, with the ability to prioritise competing deadlines.
• Excellent communication and interpersonal skills.
• Ability to work independently while contributing positively to a team environment.
• A proactive, reliable and professional approach to your work.
• Experience with MYOB, invoicing, fleet administration or the automotive industry will be highly regarded but is not essential.

BENEFITS:

At TWG Rental, we value our people and are committed to providing a supportive environment where employees can develop their skills and grow their careers.

• Permanent part-time opportunity - 30 hours across four days per week.
• Supportive and collaborative team environment.
• Ongoing training and professional development opportunities.
• Career progression opportunities within the Tony White Group.
• Exclusive employee discounts and benefits through Flare.
• Access to Fitness Passport - discounted fitness membership program.
• Long-term career stability within an established national automotive group.
  

PLEASE NOTE:

• We conduct reference checking, pre-employment medicals & AFP Criminal record checks
• Applicants who do not have the required skills and/or experience will not be considered
• Applicants must be physically in Australia and must have full Australian working rights
• We are an equal opportunity employer, supporting gender equality, and workplace diversity
• Only shortlisted candidates will be contacted