Administration Assistant - School Environment

Volare Recruitment; City of Brisbane; On-site; AUD 55,000 - 75,000; Part time

Benefits offered by this job

Term-time role

Early start 6.30am

Close to transport or parking

Purpose-driven role

Values-driven organisation

Job summary

Volare Recruitment is looking for an experienced school administrator to support daily operations during term time. You will coordinate teacher cover, manage rosters and ensure records are accurate in a fast-paced environment.

Working closely with staff, you will help maintain calendars, communications and reception cover as needed. Ideal candidates have proven admin experience and strong organisational skills, with a current Blue Card or ability to obtain one.

Qualifications

• Proven administration experience, ideally in a school environment.
• Strong organisational and time-management skills.
• Confident communicator with attention to detail.

Responsibilities

• Coordinating daily teacher cover and internal supervision requirements.
• Liaising with teaching staff to manage absences and schedule changes efficiently.
• Maintaining accurate records, rosters and spreadsheets in line with school requirements.
• Providing administrative support to school staff.
• Preparing weekly staff communications and maintaining calendars.
• Monitoring shared inboxes and responding to enquiries.
• Assisting with events, exams, interviews and general school administration.
• Providing reception and front-office cover when required.

Skills

Administration experience

Organisational skills

Time management

Communication

Attention to detail

Calm under pressure

MS Office

Education

Blue Card (current or able to obtain)

Tools

TASS

MS Office

Job description

• Term-time only (don't work school holidays)
• Early start, early finish - 6.30am - 2.30pm

• Term-time only (don't work school holidays)
• Early start, early finish - 6.30am - 2.30pm
• Prefer school experience/Current Blue Card required

Schools rely on great people behind the scenes to keep everything running smoothly and this role is a perfect example!

Working closely with staff across the school, you will play a key role in coordinating daily operations, managing teacher cover and ensuring things stay organised in a fast-paced environment.

This opportunity will suit an experienced administrator who enjoys variety, values teamwork and takes pride in knowing their work helps support both staff and students every day.

Duties & Responsibilities

• Coordinating daily teacher cover and internal supervision requirements
• Liaising with teaching staff to manage absences and schedule changes efficiently
• Maintaining accurate records, rosters and spreadsheets in line with school requirements
• Providing administrative support to school staff
• Preparing weekly staff communications and maintaining calendars
• Monitoring shared inboxes and responding to enquiries
• Assisting with events, exams, interviews and general school administration
• Providing reception and front-office cover when required

Workplace Benefits

• Term-time only role - enjoy school holidays off (work approx 43 weeks per year)
• Early start - early finish! 6.30am-2.30pm
• Close to train station or free parking provided
• A role with purpose, variety and strong team collaboration
• Opportunity to work within a values-driven organisation

You will be perfect if you have

• Proven administration experience, ideally within a school environment
• Current Blue Card (or able to get one quickly)
• Strong organisational and time-management skills
• Confident communicator
• High attention to detail and respect for confidentiality
• Calm, capable and adaptable under pressure
• Confident using Microsoft Office and school administration systems (TASS or similar highly regarded)

#SCR-jacquie-speirs