Administration Assistant

Diocese Of Bathurst; Bathurst; On-site; AUD 53,000 - 61,000; Part time

Benefits offered by this job

Work term-time only

Generous remuneration package

Professional development opportunities

Catholic Education Diocese network

Job summary

The Assumption Catholic Primary School, Bathurst is seeking a Front Office Administrator on a permanent part-time basis (26 hours per fortnight). The role supports the Office Manager and Principal, serving as the friendly first point of contact for students, families and visitors.

Responsibilities include managing phones/emails, assisting with newsletters and communications, and data entry in Compass, Risk Manager Plus and Page Up, with mandatory First Aid and a valid driver's licence.

Qualifications

• Commitment to upholding the school's values and contributing to a safe and inclusive environment for all students.
• Demonstrated ability to work effectively and cooperatively as part of a team, contributing to a positive and collaborative school environment.
• Ability to communicate effectively with students, staff, parents and visitors in an inviting and professional manner.
• Strong written communication skills, including the preparation of letters, newsletters, and email correspondence.
• Competency in Google suite (and other relevant software) and ability to maintain digital records, manage school databases, and utilise online communication tools with attention to detail.
• Proven ability to manage day-to-day administrative tasks and ability to prioritise tasks, including office duties, record keeping, data entry and general office support.
• Current First Aid qualifications (or willingness to obtain) and hold a current drivers licence

Responsibilities

• Greeting students, parents and community. Supporting queries or directing queries
• Answering phones, directing calls, communication electronically
• Attending to first aid to students and staff as required emergencies around the school
• Compiling Newsletter and Compass Announcement to support clear communication and celebrate school environment
• Support to school staff as required, data entry in Compass, Risk Manager Plus, Page Up

Skills

First Aid

Driver's licence

Google Suite

Communication skills

Teamwork

Tools

Compass

Risk Manager Plus

Page Up

Job description

The Assumption Catholic Primary School, Bathurst
Co-educational, years K-6
Permanent Part Time: 26hrs/fortnight
Commencing: 2 November 2026
Pay Rate $38.32 - $44.53

About the Role

The Office Staff at The Assumption Catholic Primary School play a crucial role in shaping the first impressions of our school, serving as the initial point of contact for students, parents, and visitors alike. Positioned at the heart of the school’s daily administration activities, this position reports directly to and collaborates closely with the Office Manager and Principal to ensure a welcoming and efficient front office environment.

With responsibilities ranging from managing phone calls and emails, to assisting with administrative and communication tasks and providing support to students and staff, the Front Office Administrator is vital in maintaining an organised and positive atmosphere within the school. Daily tasks include:

• Student Service: Greeting students, parents and community. Supporting queries or directing queries
• Community Contact: Answering phones, directing calls, communication electronically
• First aid: Attending to first aid to students and staff as required emergencies around the school
• School Communication: Compiling Newsletter and Compass Announcement to support clear communication and celebrate school environment
• General administration duties: Support to school staff as required, data entry in Compass, Risk Manager Plus, Page Up.

A copy of the position description can be found here.

About You (Selection Criteria)

We are looking for someone who is able to address the following selection criteria:

• Commitment to upholding the school's values and contributing to a safe and inclusive environment for all students.
• Demonstrated ability to work effectively and cooperatively as part of a team, contributing to a positive and collaborative school environment.
• Ability to communicate effectively with students, staff, parents and visitors in an inviting and professional manner.
• Strong written communication skills, including the preparation of letters, newsletters, and email correspondence.
• Competency in Google suite (and other relevant software) and ability to maintain digital records, manage school databases, and utilise online communication tools with attention to detail.
• Proven ability to manage day-to-day administrative tasks and ability to prioritise tasks, including office duties, record keeping, data entry and general office support.
• Current First Aid qualifications (or willingness to obtain) and hold a current drivers licence

About Our Offer

• Work school terms only, be paid throughout the entire year
• 26hrs per fortnight
• Generous remuneration package
• Positive, engaging, and supportive culture
• An organisation who is committed to fostering professional growth and provides various opportunities for ongoing training and development
• Benefit from being part of a larger network within the Catholic Education system and create strong, lifelong networks

About Us

Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

The Assumption Catholic Primary School has been an integral part of Bathurst since its establishment in 1952 by the Sisters of St. Joseph. Evolving from its humble beginnings, our school remains a dynamic Catholic community where children are cherished and supported. Central to our mission is the provision of quality Catholic education and ministry, anchoring our commitment to nurturing each student's potential. With a focus on personalized, engaging teaching methods, we empower all children to succeed, fostering a community where every member can thrive in life.

Click here to find out more about The Assumption Catholic Primary School, Bathurst.

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

For more information regarding specific duties of the role, please contact the school on [phone].

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Working with Children Check Number is required for this position

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.