Administration Assistant

Trinity Anglican School; White Rock; On-site; AUD 50,000 - 62,000; Full time

Job summary

Trinity Anglican School is seeking an Administration Assistant at the White Rock Campus Secondary. This fixed term, term-time role supports daily operations, welcomes visitors, assists families, and helps students with attendance and communication needs.

The successful candidate will manage reception, data entry, and records, provide First Aid support, and collaborate with staff to ensure smooth school operations during term-time only.

Qualifications

• Must be highly organised with excellent time management.
• Demonstrated experience delivering friendly customer service.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Be the first point of contact for visitors, students, families and staff.
• Answer and direct phone enquiries while providing exceptional service.
• Manage student attendance processes and record absences.
• Coordinate sign-in/sign-out and attendance communications.
• Maintain reception, student records and administrative systems.
• Support data entry, database management and general admin tasks.
• Provide First Aid support via the sick bay and maintain records.

Skills

Organisation

Customer service

Communication

Data entry

Microsoft Office

Record keeping

Team player

Tools

Database management

CRM systems

Job description

Make a difference everyday as the friendly face, first point of contact and communication hub of our White Rock Campus...

Administration Assistant (White Rock Campus Secondary)

Fixed Term Full Time, Term Time Position (Term 4, 2026 Only)

Why This Role Matters

As the Administration Assistant for our White Rock Campus Secondary School, you will play a central role in supporting the daily operations of the School. Due to a period of staff leave, an exciting opportunity has become available to join our team. From welcoming visitors and assisting families to supporting students, managing attendance, sick bay and campus communications, this position is at the heart of keeping our school connected and running smoothly.

This is a rewarding opportunity for an organised and proactive administrator who thrives in a dynamic environment, enjoys helping others and takes pride in delivering exceptional customer service.

About TAS

Trinity Anglican School (TAS) is the leading Independent Anglican school in FNQ, and one of the highest ranked schools in regional QLD for student achievement. With a reputation for academic excellence, community spirit, outstanding pastoral care, award winning outdoor education programs and expert teachers, a role at TAS helps support our students to achieve their full potential academically, socially and personally.

If based at White Rock - Our White Rock campus (Pre-Kindy to Grade 12) combines the perfect intersection of urban and rural Cairns. Facilities include a state-of-the-art STEM centre, expansive grounds, multipurpose and performing arts halls, rock climbing wall, nature play and aquatic centres.

We enjoy working in a caring and connected community where every member of our staff is valued for their expertise and creativity. Together, we draw on our values of perseverance, integrity, compassion and curiosity to create a nurturing, courageous and purpose-driven community where staff and students can flourish.

About the Role

In this role, the successful applicant will:

• Be the first point of contact for visitors, students, families and staff
• Answer and direct phone enquiries while providing exceptional customer service
• Manage student attendance processes across the School, including recording absences and maintaining attendance records
• Coordinate student sign-in and sign-out movements and assist with attendance communications
• Maintain reception, student records and key administrative systems
• Support school operations through data entry, database management and administrative assistance
• Provide First Aid support through the sick bay, including maintaining records and first aid supplies
• Respond to enquiries from staff, students and parents in a professional and helpful manner
• Assist with a variety of operational and administrative activities that support the smooth running of the School

About You

To be successful in this role you are:

• Highly organised with excellent time management skills
• Able to manage multiple priorities and meet deadlines in a busy environment
• A confident and professional communicator
• Calm, approachable and solutions-focused
• A strong team player who enjoys supporting others
• Committed to maintaining confidentiality and professionalism at all times

You Will Also Bring

• Experience in an administration role, preferably within a school environment
• Well-developed written, verbal and interpersonal communication skills
• Strong attention to detail and accuracy
• Intermediate to advanced skills in Microsoft Office, including Word, Outlook and Excel
• Experience working with databases and electronic record systems
• Blue Card suitability

Why Join TAS?

At TAS, you'll be part of a welcoming and supportive team that values collaboration, initiative and service. Your work will make a genuine difference to the daily experiences of our students, families and staff, helping create a positive and caring school environment.

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.