Administration Assistant

Trinity Anglican School; Kewarra Beach; On-site; AUD 33,000 - 39,000; Part time

Job summary

Trinity Anglican School in Kewarra Beach, QLD, is seeking an Administration Assistant (Primary School Reception) for 12 months fixed term, 20 hours per week during term time. The role requires welcoming visitors, managing administration, and supporting student wellbeing throughout the Primary School.

You will work 12.15pm–4.15pm, Monday to Friday, at the Kewarra Beach Campus, delivering professional reception and administrative services in a caring school community.

Qualifications

• First Aid qualified and able to provide first aid and support to students.
• Strong customer service skills and a friendly, professional approach.
• Excellent organisational skills with attention to detail.
• Confident communicator able to build relationships with students, families and staff.
• Ability to manage competing priorities calmly.

Responsibilities

• Provide professional reception services by welcoming visitors and responding to enquiries.
• Manage daily administrative operations and maintain accurate student information.
• Provide first aid to students and supervise sick bay as needed.
• Support student wellbeing and attendance by recording absences and updating records.
• Coordinate communications, calendars, mail distributions and school events.
• Collaborate with staff to ensure smooth day-to-day operations of the Primary School office.

Skills

First Aid

Customer service

Organised administration

Communication skills

Microsoft Office (Word/Outlook/Excel)

Tools

Microsoft Office

Job description

Trinity Anglican School – Kewarra Beach QLD

Be the welcoming face of our Primary School community... Where your passion for people and organisation meets purpose!

12 months Fixed Term Part Time (20 hours per week), Term Time Position

Work Hours: 12.15pm to 4.15pm Monday to Friday | Kewarra Beach Campus:

Why This Role Matters

As our Administration Assistant (Primary School Reception), you will play a vital role in supporting the daily operations of our Primary School. Due to a period of staff leave, we are seeking a friendly and organised professional to join our team and help create a welcoming, caring and professional environment for students, families, staff and visitors while ensuring the efficient delivery of administration and reception services.

This is an opportunity to use your organisational expertise, customer service skills and attention to detail to support a vibrant school community where every interaction contributes to a positive experience for students and families.

About TAS

Trinity Anglican School (TAS) is the leading Independent Anglican school in FNQ, and one of the highest ranked schools in regional QLD for student achievement. With a reputation for academic excellence, community spirit, outstanding pastoral care, award winning outdoor education programs and expert teachers, a role at TAS helps support our students to achieve their full potential academically, socially and personally.

The Kewarra Beach campus is a leafy, eco-school, 30 minutes from Cairns, providing a compassionate and tight-knit learning environment for early years and primary students. The campus is rich in beauty and features extensive outdoor learning sites, an undercover multipurpose hall, an orienteering course and expansive green oval. Currently undergoing a masterplan transformation, the new development will include a new chapel, library, resource centre, advanced technology and dedicated nature play area

We enjoy working in a caring and connected community where every member of our staff is valued for their expertise and creativity. Together, we draw on our values of perseverance, integrity, compassion and curiosity to create a nurturing, courageous and purpose-driven community where staff and students can flourish.

About the Role

In this role, the successful applicant will:

• Provide professional reception services by welcoming visitors, responding to enquiries and supporting families, students and staff in a friendly and professional manner
• Manage daily administrative operations, including correspondence, record keeping, filing, document preparation and maintaining accurate student information
• Provide first aid to student injuries and supervise ‘sick bay’, communicating with parents and/or emergency services as necessary
• Support student wellbeing and attendance processes by recording absences, maintaining medical information
• Coordinate school communications and operational activities, including mail distribution, calendars, staff notifications, appointments and school events
• Work collaboratively with staff across the School to ensure the smooth day-to-day operation of the Primary School office and reception area

About You

To be successful in this role you are:

• A highly organised administrator with exceptional attention to detail
• First Aid qualified and comfortable to regularly provide first aid, prescribed medication and support to students who are unwell
• A warm and approachable professional who enjoys helping others
• A confident communicator with the ability to build positive relationships with a wide range of people, including young people
• Able to manage competing priorities while maintaining a calm and professional manner
• A collaborative team player committed to delivering outstanding customer service

You Will Also Bring

• Previous experience in administration, reception or customer service roles, ideally within an educational setting
• Excellent organisational and time management skills
• Strong written, verbal and interpersonal communication abilities
• Sound to advanced proficiency across Microsoft Office applications including Word, Outlook and Excel
• Experience using databases and office management systems, or the ability to quickly learn new technologies
• Eligibility to hold a Blue Card (required prior to commencement)

If you are seeking a role where your expertise is valued, your growth is supported, and your work makes a genuine difference, we invite you to apply and become part of the TAS community. Listen to what our students have to say….

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.