Administration Assistant - Primary Staffing

Sunshine Coast Grammar School; Sunshine Coast Regional; On-site; AUD 39,000 - 48,000; Part time

Job summary

Sunshine Coast Grammar School in Queensland seeks an Administration Assistant to support our Primary School staffing on a part-time basis. The role focuses on rostering, relief arrangements and coordinating casual staff to ensure classrooms and school activities run smoothly.

Working with the Primary Leadership Team, you will manage duty rosters, staff records and HR processes, with early starts possible. A proactive, well-organised approach and strong communication are essential; role commences

Qualifications

• Highly organised and solutions-focused professional who enjoys working with people.
• Strong communication skills and ability to handle changing priorities.
• Experience rostering, workforce coordination or managing casual staffing is desirable.
• Familiarity with school administration systems is advantageous.

Responsibilities

• Coordinate daily and planned relief arrangements for teachers and teacher aides.
• Maintain the Primary duty roster and coordinate adjustments as required.
• Maintain the Primary School's pool of casual and relief staff.
• Coordinate staffing coverage for absences, professional learning, camps and events.
• Maintain accurate staffing records and liaise with HR to support staffing administration.
• Provide administrative and operational support to Deans of Prep–Year 2 and Years 3–6.

Skills

Organisation

Time management

Interpersonal communication

Initiative

Attention to detail

Discretion

Microsoft Office

Digital administration

Tools

Microsoft Office

TASS

Edval

Job description

Administration Assistant - Primary Staffing

Sunshine Coast Grammar School is seeking a highly organised, proactive and personable Administration Assistant to join our Primary School team.

This operational role supports the day-to-day running of our Primary School staffing by working closely with the Primary Leadership Team, to coordinate staffing and relief arrangements and ensure our classrooms, staff and school activities are effectively supported.

We are looking for someone who thrives in a busy environment, enjoys solving problems, builds positive relationships and can confidently manage changing priorities.

This is a part-time position at 30.4 hours per week Monday to Friday, during term time only. This role will commence in January 2027.

Due to the nature of the role, shifts may commence from 6am weekdays.

About the Role

Key responsibilities will include:

Coordinating daily and planned relief arrangements for teachers and teacher aides.

Maintaining the Primary duty roster and coordinating adjustments as required.

Maintaining the Primary School's approved pool of casual and relief staff.

Coordinating staffing coverage for staff absences, professional learning, teacher release, camps, excursions and school events.

Maintaining accurate staffing records and liaising with Human Resources to support staffing administration.

Providing administrative and operational support to the Deans of Prep–Year 2 and Years 3–6.

About You:

We are looking for a highly organised, adaptable and solutions-focused professional who enjoys working with people and takes pride in keeping things running smoothly.

The successful applicant will demonstrate:

Strong organisational and time-management skills, with the ability to respond calmly and efficiently to changing priorities.

Excellent interpersonal and communication skills, with a positive and approachable manner.

Initiative, sound judgement and well-developed problem-solving skills.

High attention to detail and the ability to manage confidential information with discretion.

Advanced proficiency in Microsoft Office applications and digital administrative systems.

The ability to work independently while contributing positively to a collaborative team.

Previous experience working in a school or educational environment will be highly regarded, particularly experience in rostering, workforce coordination or managing casual staffing arrangements.

Experience using TASS and Edval is desirable.

About the School:

Sunshine Coast Grammar School is a leading Christian, independent school. At Grammar, our people are central to the positive learning environment we create for students.

You will join a welcoming and collaborative Primary School team where your organisational expertise, initiative and contribution will make a meaningful difference to the daily operations of the School.

The successful applicant will demonstrate a commitment to the Christian values and ethos of Sunshine Coast Grammar School and the Presbyterian and Methodist Schools Association (PMSA).

Applicants must hold a current Working with Children Check (Blue Card) or be eligible to obtain one.

Sunshine Coast Grammar has a commitment to child safety and wellbeing. Read our statement of commitment here.

The PMSA is an equal opportunity employer.