Administration Assistant (Planning & Development)

Core Talent Pty Ltd; City of Prospect; On-site; AUD 50,000 - 70,000; Full time

Job summary

A leading recruitment company in South Australia is seeking an Administration Assistant for their Planning Department. This role involves providing administrative support, managing documentation, and ensuring efficient office operations. The ideal candidate should possess strong organisational and communication skills, with experience in Microsoft Office and records management. This position offers an opportunity to work in a collaborative environment while managing various administrative tasks and contributing to continuous improvement initiatives.

Qualifications

• Strong organisational and time-management skills.
• Ability to work independently and within a team.
• Excellent communication and customer service skills.
• Ability to meet deadlines and adapt to changing priorities.
• Strong problem-solving skills.
• High level of computer literacy, particularly Microsoft Office.
• Experience in records or information management is highly desirable.

Responsibilities

• Perform administrative duties including data entry, word processing, mail merges, spreadsheets, and correspondence.
• Register and manage documentation using systems such as iShare, Pathway, and Q‑Pulse.
• Maintain registers and applications with accuracy and attention to detail.
• Handle internal and external customer enquiries promptly and professionally.
• Communicate effectively with team and management.
• Contribute to process improvements and continuous improvement initiatives.
• Participate in ongoing training and development.
• Undertake other duties as required.

Skills

Organisational skills

Time-management skills

Communication skills

Customer service skills

Problem-solving skills

Computer literacy

Education

Certificate III in Business Administration or equivalent

Tools

Microsoft Office

Pathway

SharePoint

Job description

Overview

Administration Assistant – Planning & Development

About the Role: We are seeking an Administration Assistant to provide efficient and effective administrative support to our Planning Department. This role supports day‑to‑day office operations, documentation management, data entry, register maintenance and customer service. The successful candidate will work collaboratively within a multi‑skilled team.

Responsibilities

• Perform administrative duties including data entry, word processing, mail merges, spreadsheets and correspondence.
• Register and manage documentation using systems such as iShare, Pathway and Q‑Pulse.
• Maintain registers and applications with accuracy and attention to detail.
• Handle internal and external customer enquiries promptly and professionally.
• Communicate effectively with the Team Leader, Coordinator, Director and wider team.
• Contribute to process improvements and support continuous improvement initiatives.
• Participate in ongoing training and development.
• Undertake other duties as required.

About You

• Strong organisational and time‑management skills.
• Ability to work independently and within a team.
• Excellent communication and customer service skills.
• Ability to meet deadlines and adapt to changing priorities.
• Strong problem‑solving skills.
• High level of computer literacy, particularly Microsoft Office.
• Experience in records or information management is highly desirable.

Qualifications & Experience

• Essential:
• Certificate III in Business Administration OR equivalent administrative experience.
• Strong computer skills (Microsoft Office).
• Ability to work autonomously and deliver high‑quality work.
• Strong attention to detail and ability to manage competing deadlines.
• Experience using Pathway and SharePoint.

How to Apply

Please send your resume to [e-mail]