Administration Assistant

NUTBROOK ENGINEERING GROUP PTY LIMITED; Sydney; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Employee assistance program

Professional development opportunities

Team culture and events

Job summary

Nutbrook Group Pty Limited is seeking an Administration Assistant to support day-to-day operations from our Sydney office. You will work closely with the Directors and project teams, handling communications, document prep, and office coordination.

The role offers hybrid work (3 office days, 2 work-from-home days), opportunities for development, and a supportive team culture. You will manage files, help maintain CRM and project systems, and assist with onboarding and IT coordination.

Qualifications

• Experience in a similar administrative role.
• Strong written and verbal communication skills.
• Proficient in using a range of digital tools and platforms, including social media and Microsoft Office suite; experience with Salesforce, WordPress and Canva is desirable, but not essential.

Responsibilities

• Be the friendly voice on the phone and first point of contact for general enquiries.
• Provide day-to-day administrative support across the business, including coordinating meetings and travel, ordering office supplies, managing incoming and outgoing mail, coordinating couriers, and assisting with general office operations.
• Prepare, format, and maintain professional documents including reports, presentations, fee proposals, and contract documentation.
• Maintain company templates, forms, and standard documents, ensuring consistency with company branding and quality standards.
• Assist with maintaining the company website and LinkedIn page, including preparing and publishing project updates, case studies, company news and other marketing content.
• Maintain accurate electronic filing systems, company records, and document control processes.
• Monitor shared email inboxes and distribute enquiries to the appropriate team members.
• Provide administrative support to Directors and project teams as required.
• Assist with onboarding new employees, including preparing documentation, coordinating system access and booking required training.
• Maintain office registers, supplier records and compliance documentation, including licences, insurance certificates and certifications.
• Assist with maintaining CRM and project management systems through accurate data entry and record management.
• Coordinate staff travel, accommodation and other business support activities as required.
• Liaise with the external IT provider to coordinate technical support and resolve system issues.
• Assist with software administration, including user support, licence management and promoting best practice across company systems.

Skills

Communication

Organization

Digital tools

Customer-focus

Teamwork

Proactive

Tools

Salesforce

WordPress

Canva

Job description

About the role

This is a full-time Administration Assistant position based in our Sydney office. Reporting to the Director of Finance and Risk, you will provide administrative, and operational support across the business, helping to ensure the smooth day-to-day running of our office. This is a varied and rewarding role that offers the opportunity to work closely with our directors and project teams while contributing to the continued success of our business.

What you'll be doing

General Administration

• Be the friendly voice on the phone and first point of contact for general enquiries.
• Provide day-to-day administrative support across the business, including coordinating meetings and travel, ordering office supplies, managing incoming and outgoing mail, coordinating couriers, and assisting with general office operations.
• Prepare, format, and maintain professional documents including reports, presentations, fee proposals, and contract documentation.
• Maintain company templates, forms, and standard documents, ensuring consistency with company branding and quality standards.
• Assist with maintaining the company website and LinkedIn page, including preparing and publishing project updates, case studies, company news and other marketing content.
• Maintain accurate electronic filing systems, company records, and document control processes.
• Monitor shared email inboxes and distribute enquiries to the appropriate team members.
• Provide administrative support to Directors and project teams as required.

Office & Business Support

• Assist with onboarding new employees, including preparing documentation, coordinating system access and booking required training.
• Maintain office registers, supplier records and compliance documentation, including licences, insurance certificates and certifications.
• Assist with maintaining CRM and project management systems through accurate data entry and record management.
• Coordinate staff travel, accommodation and other business support activities as required.

Software & IT Coordination

• Liaise with the external IT provider to coordinate technical support and resolve system issues.
• Assist with software administration, including user support, licence management and promoting best practice across company systems.

What we're looking for

• Experience in a similar administrative role.
• Strong written and verbal communication skills.
• Proficient in using a range of digital tools and platforms, including social media and Microsoft Office suite (experience with Salesforce, WordPress and Canva is desirable, but not essential).
• Excellent organisational and time management skills, with the ability to prioritise tasks and work to deadlines
• A proactive, collaborative, and customer-focused approach.
• You're enthusiastic, resourceful, and eager to contribute to a positive team culture.

What we offer

• Opportunities for professional development and career progression.
• Hybrid work arrangements, 3 office days and 2 WFH.
• Employee assistance program.
• A supportive and inclusive work culture, with regular team-building activities

About us

Nutbrook Group Pty Limited is a leading provider of Project Management, Design and Building Consultancy services. Established in 2011, we have a strong reputation for delivering high-quality projects and innovative solutions to our clients. Our company culture is built on a commitment to excellence, collaboration, and continuous improvement. We are proud to be an equal opportunity employer and are committed to fostering a diverse and inclusive workplace.

Applications close Thursday 6th of August.