Administration Assistant (Part -Time 20 -30 Hours Per Week)

Jamesvalã; Launceston; Remote; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Remote work flexibility

Growth opportunities

Part-time with potential for full-time

Job summary

Jamesvalã in Australia is seeking an organized Executive Assistant to support our CEO and COO, handling calendars, communications, and travel logistics with a remote-friendly setup. The role emphasizes discretion, attention to detail, and the ability to manage multiple priorities for senior leadership.

You will prioritise critical messages, coordinate cross-time-zone activities for international leadership, and contribute to smooth operations while supporting the CEO primarily and expanding the

Qualifications

• 2+ years in an executive support or similar role reporting to senior management.
• Excellent written and verbal communication.
• Strong time-management and ability to manage several projects.
• Proficiency with Google Workspace and video conferencing tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars and meetings.
• Draft and review communications for executives.
• Coordinate travel arrangements and logistics.
• Prioritise emails and phone messages for executives.
• Maintain records for executives.
• Support CEO primarily, and assist the executive team as needed.
• Send proposals to agency clients.
• Organise onboarding calls.
• Be the point of contact until client onboarding.

Skills

Executive support

Communication skills

Time management

Organisational skills

Google Workspace

Zoom

Tools

Google Calendar

Google Workspace

Zoom

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

• Impactful Work: Supporting the CEO and COO.
• Growth Opportunities: Be a key player in a fast-growing digital marketing agency.
• Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

Contact for any questions related to the job post.

Remote (South Africa) | Supporting an International Company

Monday – Friday | Full-Time

Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

Please note: This application is part of an ongoing initiative to build our international talent pipeline. By applying, your profile will be added to our pool for immediate consideration as active roles open up.