Administration Assistant - Fixed Term Part Time - Numurkah (Theatre)

NCN Health; Shire of Moira; On-site; AUD 40,000 - 47,000; Part time

Job summary

NCN Health is seeking an Administration Assistant – Planned Surgery Access to join the Numurkah (Theatre) team. This 0.6 EFT, fixed term part-time role supports waitlist management and BAU administrative tasks across the planned surgery pathway, in line with policy and procedures.

The position begins January 2027 and runs through January 2028. You will work closely with clinical staff, manage administrative steps, and provide high-quality customer service while maintaining confidentiality and

Qualifications

• Certificate III in Office Administration or recent admin experience.
• Strong interpersonal and communication skills.
• Intermediate Microsoft Office (Word/Excel/PowerPoint/Outlook) and ability to learn new systems.
• Ability to work independently and in a team; strong time management.
• Vaccination against seasonal influenza is mandatory.

Responsibilities

• Provide administrative and customer service support to Planned Surgery Access.
• Support waitlist management and BAU operations.
• Collaborate with clinical staff to ensure timely completion of administrative steps in the pathway.

Skills

Interpersonal skills

Communication

MS Office

Time management

Teamwork

Confidentiality

Education

Certificate III in Office Administration

Tools

Microsoft Office

Job description

Position: Administration Assistant - Planned Surgery Access

Location: Numurkah (Theatre)

EFT/Hours: 0.6 EFT (48 Hours Per Fortnight)

Status: Fixed Term Part Time (Until January 2028)

Hourly Rate: $28.8626 - $34.0053 per hour plus 12% superannuation

About The Role

NCN Health invites expressions of interest from suitably skilled and motivated applicants for the position of Administration Assistant – Planned Surgery Access. This is a 12-month appointment commencing January 2027.

The Administration Assistant is a key member of the Planned Surgery Access team, supporting the business-as-usual (BAU) operation of waitlist management at NCN Health. The position provides high-quality administrative and customer service support to the team.

Working closely with clinical staff, the role ensures every administrative step across the planned surgery pathway is completed accurately, consistently and on time utilising NCN Health platforms, systems and Patient Administration software. This work is carried out in line with the Planned Surgical Access Policy 2024 and NCN Health procedures, and contributes to safe, equitable and transparent access to planned surgery for our communities.

About You

• Vaccination against seasonal Influenza (mandatory)
• Vaccination against Covid-19 (recommended)
• Certificate III in Office Administration or equivalent, or administrative work experience within the past 3 years
• Strong interpersonal and communication skills (listening, written and verbal), and the ability to work with a diverse range of people
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and the ability to learn new programs and databases
• Ability to work both on your own and as part of a team, and to solve problems appropriate to the role
• Strong professional ethics, sound judgement and confidentiality with sensitive matters
• Ability to manage your time and prioritise a demanding, changing workload

What We Offer

At NCN Health, we are investing in creating a joyful workplace, where people feel connected, respected and supported to thrive and achieve their full potential. Our employee benefits are designed to support both your professional and personal wellbeing.

• Professional and career development
• Reward and recognition program
• Health and wellbeing program
• Social club membership and events
• Employee Assistance Program (EAP) for you and your family
• Salary packaging options to increase your take home pay
• Free on-site car parking and bike parking
• NCN Health uniform
• Local community discounts (e.g., fitness club)

Enquiries

Elisha Penman, Planned Surgery Access Manager - Project Lead, Phone: [phone]

Tania Hill, Executive Service & Administration Manager, Phone: [phone]

Closing Date

Friday, 27th November 2026 at 11:59pm

Applications will be reviewed as they are received and selection activity (e.g., interviews) may commence prior to the advertised closing date.

About Us

NCN Health is a regional health service located in the Moira Shire of Victoria, approximately three hours north of Melbourne, providing healthcare to residents of, and visitors to, Cobram, Nathalia and Numurkah and their surrounding communities.

With a caring, dedicated, engaged and diverse workforce of over 500, we proudly serve a population of up to 18,000 people and are committed to providing safe, high quality care and services that improve the health and wellbeing of our patients and the community.

Why Join Us?

We are an equal opportunity employer, actively fostering and promoting a fair, equitable, diverse and inclusive workplace culture that welcomes and values people of all abilities, ages, backgrounds, cultures, genders and identities.

We encourage and support applications from people identifying as Aboriginal and Torres Strait Islander, with lived experience of disability, from the LGBTIQA+ community and from culturally and linguistically diverse backgrounds.

We are proud to be a Child Safe workplace that champions the safety, protection and wellbeing of all children. We have zero tolerance of abuse, violence, bullying, harassment and discrimination in all forms, and are committed to ensuring the safety of both our patients and people.

NCN Health does not accept unsolicited resumes from recruitment agencies/third parties and will not be liable, or responsible for, any fees or costs associated with their submission.