Administration Assistant

Coal Services Pty Limited; Woonona; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Onsite parking

Office based role

5 weeks annual leave

Paid parental leave

Easter and Christmas holidays

Job summary

Coal Services Pty Limited is seeking an Administration Assistant for a six-month fixed-term, full-time position based in Woonona, NSW. The role involves supporting the Coal Mines Insurance unit with file cleansing, data entry, scanning and archiving in line with digitisation instructions.

The ideal candidate will have a Higher School Certificate (or equivalent), strong attention to detail, confidentiality, and solid Microsoft Office skills, with good organisation and time management.

Qualifications

• Higher School Certificate (or equivalent) is required.
• Excellent attention to detail and accuracy.
• Ability to maintain high levels of confidentiality.
• Excellent organisation and time management skills.
• Proficient in Word, Excel, PowerPoint and Outlook; able to learn new software.

Responsibilities

• Provide administration support to Coal Mines Insurance unit.
• Cleansing and preparation of files, data entry, scanning and archiving per digitisation work instructions.
• Maintain confidentiality and accuracy in file handling.
• Support Corporate Support Services team as required.

Skills

Attention to detail

Confidentiality

Organisational skills

Time management

Microsoft Office

Education

Higher School Certificate

Tools

Microsoft Office Suite

Job description

WE CARE, WE WORK TOGETHER, WE MAKE A DIFFERENCE

Administration Assistant

Fixed-term Full-Time opportunity | 6 months

Office based role in Woonona with onsite parking

Supportive and friendly team environment

About the role:

We’re currently seeking an enthusiastic Administration Assistant to join our Corporate Support Services team. You will provide administration assistance to our Coal Mines Insurance business unit and will be responsible for cleansing and preparation of files, data entry, scanning and archiving in line with the Digitisation work instructions.

About you:

• Higher School Certificate (or equivalent)
• Excellent attention to detail and accuracy
• Ability to maintain high levels of confidentiality
• Excellent organisation and time management skills
• Intermediate skill level in the use of Microsoft Office Suite products (Word, Excel, PowerPoint and Outlook) with the ability to learn new software as needed
• Demonstrated behaviours aligned to our company values and culture - we care, we work together, we make a difference

What we offer:

• Friendly and supportive team culture
• Fixed-Term, full-time role
• 7.25-hour days, Monday to Friday
• 5 weeks annual leave, 18 days personal leave & 3 days family and emergency leave
• Paid Parental Leave for permanent employees (super paid on paid parental leave)
• Additional company holidays at Easter and Christmas
• Reward and Recognition program to celebrate your success
• Retailer discounts through Smart Spending App

About us:
Coal Services is a Specialised Health and Safety Scheme that provides an integrated suite of services to help identify, assess, monitor, and control many risks inherent in the NSW coal mining industry. Our preventative and responsive services in the areas of workplace health and safety, workers compensation, emergency response and training help to deliver on our purpose, 'to protect'. Our purpose, vision and values are aligned to focus on the safety and health of our industry and its workers.

• Permanent roles are open only to Australian and New Zealand Permanent Residents or Citizens. Visa holders with unlimited right to work in Australia will be considered for Fixed Term Contracts.
• Successful applicants will be required to complete a satisfactory background check (including criminal history and references) prior to commencement of employment.
• We take our responsibility to protect the industry that we work in very seriously. Our people, Customers and Community safety and wellbeing are priorities for us.

Applications close 12 October 2026. Please note applications may be shortlisted and progressed prior to the closing date.

For greater insight into Coal Services, be sure to check out our website at https://www.coalservices.com.au/