Administration Assistant

Coal Services Pty Limited; Singleton Council; On-site; AUD 52,000 - 64,000; Full time

Benefits offered by this job

5 weeks annual leave

18 days personal leave

3 days family and emergency leave

Parental Leave for permanent employees

Additional company holidays

Job summary

Coal Services Pty Limited is seeking an enthusiastic Administration Assistant to join our Corporate Support Services team in Singleton. You will cleanse and prepare files, perform data entry, scanning and archiving in line with Digitisation work instructions.

The role is fixed-term, full-time (7.25-hour days, Monday to Friday) based at our Singleton office with onsite parking and a supportive team environment.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Accurate data entry with high attention to detail.
• Ability to maintain confidentiality of information.
• Strong organisational skills and time management.
• Demonstrated behaviours aligned to our values: we care, we work together, we make a difference.

Responsibilities

• Cleansing and preparation of files and data for Digitisation work instructions.
• Data entry, scanning and archiving tasks to support the Health business unit.
• Support administration activities within Corporate Support Services.

Skills

Microsoft Office

Data entry

Attention to detail

Confidentiality

Time management

Education

HSC or equivalent

Job description

WE CARE, WE WORK TOGETHER, WE MAKE A DIFFERENCE

Administration Assistant

Fixed-term Full-Time opportunity | 6 months

Office based role in Singleton with onsite parking

Supportive and friendly team environment

About the role:

We’re currently seeking an enthusiastic Administration Assistant to join our Corporate Support Services team. You will provide administration assistance to our Coal Services Health business unit and will be responsible for cleansing and preparation of files, data entry, scanning and archiving in line with the Digitisation work instructions.

About you:

• Higher School Certificate (or equivalent)
• Excellent attention to detail and accuracy
• Ability to maintain high levels of confidentiality
• Excellent organisation and time management skills
• Intermediate skill level in the use of Microsoft Office Suite products (Word, Excel, PowerPoint and Outlook) with the ability to learn new software as needed
• Demonstrated behaviours aligned to our company values and culture - we care, we work together, we make a difference

What we offer:

• Check out our Benefits page to learn more about our Employee Value Proposition!
• Friendly and supportive team culture
• Fixed-Term, full-time role
• 7.25-hour days, Monday to Friday
• 5 weeks annual leave, 18 days personal leave & 3 days family and emergency leave
• Paid Parental Leave for permanent employees (super paid on paid parental leave)
• Additional company holidays at Easter and Christmas
• Reward and Recognition program to celebrate your success
• Retailer discounts through Smart Spending App

About us:

Coal Services is a Specialised Health and Safety Scheme that provides an integrated suite of services to help identify, assess, monitor, and control many risks inherent in the NSW coal mining industry. Our preventative and responsive services in the areas of workplace health and safety, workers compensation, emergency response and training help to deliver on our purpose, ‘to protect’. Our purpose, vision and values are aligned to focus on the safety and health of our industry and its workers.

• Permanent roles are open only to Australian and New Zealand Permanent Residents or Citizens. Visa holders with unlimited right to work in Australia will be considered for Fixed Term Contracts.
• Successful applicants will be required to complete a satisfactory background check (including criminal history and references) prior to commencement of employment.
• We take our responsibility to protect the industry that we work in very seriously. Our people, Customers and Community safety and wellbeing are priorities for us.

For greater insight into Coal Services, be sure to check out our website at https://www.coalservices.com.au/

Applications close 12 October 2026. Please note applications may be shortlisted and progressed prior to the closing date.