Administration Assistant - HST

YanCoal; Singleton Council; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Salary continuance and life insurance

20 weeks paid primary carers parental leave

Subsidised private health insurance

Fitness Passport

Study assistance

Employee Assistance Program

Financial education access

Salary packaging

Job summary

Yancoal is seeking an experienced Administration Assistant - HST located in Singleton, New South Wales. This role involves maintaining document control for health and safety documentation, alongside providing comprehensive administrative support to the Health Safety and Training team.

The ideal candidate will have strong skills in Microsoft Office programs and possess excellent time management abilities. The position offers a range of employee benefits, emphasizing Yancoal's commitment to a diverse and inclusive workplace.

Qualifications

• Previous experience in a similar role.
• Advanced experience in Microsoft Office programs.
• Demonstrated understanding of training processes.

Responsibilities

• Administer and maintain the site's document control system.
• Provide administrative support to the HST team.
• Contribute to achieving Plan on a Page targets.

Skills

Microsoft Office programs (Word, Excel, PowerPoint, Outlook)

Time management and coordination skills

Effective communication skills

Education

Certificate IV in Business Administration

Tools

Pegasus Onsite Track Easy

Job description

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Mt Thorley Warkworth (MTW) is currently seeking an experienced and motivated Administration Assistant - HST to join our team.

About the Business

• World class safety culture and team environment
• Be based at Yancoal Mount Thorley Warkworth
• Opportunities for development and career progression

With over 4,500 people working across our operations, our team is made up of experts in their field. From engineers to operators, to environmentalists, surveyors, tradespeople, accountants, administrators, marketers and beyond – we are proud of our people and everything we achieve together. Owned and Operated by Yancoal Australia, Mount Thorley Warkworth (MTW) is an open cut mine that provides the opportunity to live and work locally. Located 15 kilometres south-west of Singleton in the beautiful Hunter Valley region of New South Wales, MTW relies on both dragline and load haul systems for their continuous operations. The MTW Mine is the largest open cut operation in the region, employing approximately 1,450 people who reside in the local and surrounding communities.

Job Tasks and Responsibilities

We are seeking a highly organised and proactive Administration Assistant to support our Health Safety and Training (HST) team whilst working Monday to Friday. Reporting to the HST Manager, this role is primarily responsible for administering and maintaining the site's document control system, ensuring critical HST documentation is accurate, current and compliant. You will also provide administrative and coordination support to the HST team to ensure a high level of safety and compliance standards are maintained across our operations. In addition, you will contribute to achieving Plan on a Page targets and support the development of an inclusive safety culture aligned with Yancoal – Our Way.

Skills and Experience

The successful candidates will display the Yancoal – ‘Our Way’ behaviours in everyday practice and fosters a ‘One Team’ culture, along with promoting the Yancoal Values of People, Safety, Innovation, Integrity and Excellence. To be successful in the role you will also display the following skills and attributes:

• Previous experience in a similar role;
• Advanced experience in Microsoft Office programs – Word, Excel, PowerPoint & Outlook,
• Demonstrated understanding of training processes and systems;
• Effective time management, co-ordination, scheduling and record keeping skills;
• Ability to work independently, with initiative and flexibility;
• Ability to communicate and liaise effectively across a variety of stakeholders;
• Self-starter with the ability to prioritise and organise effectively whilst maintaining confidentiality;
• Ability to problem solve effectively;
• Well-developed communication style both verbal and written;
• Certificate IV in Business Administration (desirable);
• Knowledge of Pegasus Onsite Track Easy (desirable);

Yancoal provides a range of benefits to appeal to the diverse needs of our employees. The following benefits are available to eligible employees:

• Salary continuance and life insurance
• 20 weeks paid primary carers parental leave with no waiting period
• Subsidised private health insurance
• Fitness Passport - discounted workplace health and fitness program
• Study assistance
• Employee Assistance Program
• Access to financial education and banking discounts
• Salary packaging including novated leasing and remote area benefits
• Service recognition rewards

Yancoal Australia values diversity and inclusion and encourages applications from people with diverse backgrounds including First Nations people, people with disability, people from diverse cultural and linguistic backgrounds, and people that identify as LGBTQIA+.

If this sounds like the opportunity you've been looking for, apply today and take the first step toward an exciting new journey with us!

Applications Close: Monday 13 July 2026

Be careful of scams Yancoal will never ask you to make any payment or to provide credit card details when applying for any of our positions. If you have any concerns regarding the authenticity of communications received representing Yancoal, please email [e-mail] with the subject "Fraud Query", outlining your concern.