Administration Assistant (Music)

Trinity Anglican School; Cairns Regional; On-site; AUD 30,000 - 42,000; Part time

Job summary

Trinity Anglican School (TAS) invites applications for an Administration Assistant (Music), a 0.6 FTE, term-time position based at White Rock with travel to Kewarra Beach. You will support the Head of Music, coordinate tuition, ensembles and events, and manage communications and records to enrich student learning and engagement.

Ideal candidates are highly organised, collaborative and proficient in Microsoft Office, with experience in school administration and an interest in music programs.

Qualifications

• Highly organised administrator with keen attention to detail.
• Collaborative team player with a positive approach.
• Confident communicator building relationships with students, families and staff.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Comfortable using Microsoft Office and willing to learn new systems.

Responsibilities

• Provide administrative support to the Head of Music for activities, tuition, ensembles and events.
• Coordinate music timetables, lessons, events and communications for students, families and tutors.
• Manage student and activity information in school systems and assist reporting.
• Prepare and distribute promotional materials and parent communications for music programs.
• Collaborate with staff across the School to support the Music Department and TAS community.

Skills

Organised

Team player

Communication

Multitasking

Microsoft Office

Education

Experience in school administration

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

School management systems

Job description

Make a meaningful impact behind the scenes of our vibrant music program... Where your passion for organisation meets purpose!

Permanent (0.6 FTE) Part Time, Term Time Position

Work Hours: 8am start Monday to Friday

Based primarily at our White Rock campus, with some travel required to our Kewarra Beach campus.

Why This Role Matters

Due to the continued growth of Trinity Anglican School and increasing participation in our music program, we are seeking an Administration Assistant (Music) to play an integral role in supporting this vibrant and expanding area of the School. Working closely with the Head of Music, you will help coordinate instrumental tuition, ensembles, performances, communications and events that enrich student learning and engagement.

This is an opportunity to use your administrative expertise to support students, families, tutors and staff while contributing to a thriving co-curricular program that inspires creativity, confidence and excellence.

About TAS

Trinity Anglican School (TAS) is the leading Independent Anglican school in FNQ, and one of the highest ranked schools in regional QLD for student achievement. With a reputation for academic excellence, community spirit, outstanding pastoral care, award winning outdoor education programs and expert teachers, a role at TAS helps support our students to achieve their full potential academically, socially and personally.

Across Campus: With two amazing campuses in White Rock (Pre- Kindy to Grade 12) and Kewarra (ELC-6), TAS sports a combination of rich natural beauty, expansive open spaces, a state-of-the-art STEM centre and Olympic size aquatic centre.

We enjoy working in a caring and connected community where every member of our staff is valued for their expertise and creativity. Together, we draw on our values of perseverance, integrity, compassion and curiosity to create a nurturing, courageous and purpose-driven community where staff and students can flourish.

About the Role

In this role, the successful applicant will:

• Provide administrative support to the Head of Music, ensuring music activities, instrumental programs and events are delivered professionally and efficiently
• Coordinate dynamic music timetables, lessons, events and communications, supporting students, families, music tutors and staff
• Manage student and activity information through school systems, maintaining accurate records and supporting reporting requirements
• Prepare and distribute promotional materials, event information and parent communications for music programs and performances
• Work collaboratively with staff across the School, contributing to the smooth operation of the Music Department and the wider TAS community

About You

To be successful in this role you are:

• A highly organised administrator with exceptional attention to detail
• A collaborative team player with a positive and professional approach
• A confident communicator who enjoys building strong relationships with students, families and colleagues
• Able to manage multiple priorities while meeting deadlines in a fast-paced environment
• Comfortable using Microsoft Office and open to learning new systems and technologies

You Will Also Bring

• Experience in an administration role, preferably within a school environment
• Previous experience working within a music department or a personal background in music would be viewed favourably
• Strong organisational, time management and problem-solving skills
• Well-developed written, verbal and interpersonal communication skills
• Intermediate to advanced skills in Microsoft Office applications, particularly Word, Outlook and Excel
• Experience working with databases and school management systems (or the ability to learn quickly)
• Blue Card suitability (required prior to commencement)

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.