Property And Sales Administrator

Twoscots Recruitment; Williamstown; On-site; AUD 55,000 - 75,000; Full time

Job summary

Twoscots Recruitment is seeking a Property & Sales Coordinator to support a busy, high-performing team in the property sector. The role involves managing sales administration from new listings through to settlement, coordinating marketing and communications, and maintaining accurate records.

Ideal candidates will have administration experience in real estate, strong attention to detail, and a proactive, team-focused approach.

Qualifications

• Previous administration experience, preferably in real estate or property.
• Strong understanding of the property sales process.
• Excellent attention to detail and compliance focus.
• Confident communication with a range of stakeholders.
• Strong organisation and time-management skills.
• Ability to juggle priorities and deadlines.
• Willingness to learn and use CRM/database systems.
• Proactive, team-focused approach.

Responsibilities

• Managing sales administration from listing to settlement.
• Preparing property documentation and ensuring compliance.
• Coordinating property marketing and campaigns.
• Managing online property listings and campaign updates.
• Liaising with vendors, purchasers, solicitors and external stakeholders.
• Coordinating photography, copy, signage, and marketing collateral.
• Maintaining information across internal systems and databases.
• Monitoring campaign activity and vendor reporting.
• Processing sold properties and supporting settlement.
• Maintaining spreadsheets, checklists and property records.
• Providing general administrative support to the wider team.

Skills

Attention to detail

Organised

CRM/database systems

Communication skills

Time-management

Team-focused

Tools

CRM software

Job description

Join an established property business in a varied coordination role supporting a busy and high-performing team.

We're looking for an organised and detail-oriented Property & Sales Coordinator to join an established business within the property sector.

This is a hands-on role for someone who understands the pace of the property industry and enjoys being the person behind the scenes keeping everything organised and moving forward. You'll support the sales process from new property listings through to settlement, while coordinating marketing, documentation, systems and key stakeholder communication.

The Role

Your responsibilities will include:

• Managing sales administration from new listing through to settlement
• Preparing property documentation and ensuring files meet compliance requirements
• Coordinating property marketing and advertising campaigns
• Managing online property listings and campaign updates
• Liaising with vendors, purchasers, solicitors and other external stakeholders
• Coordinating photography, copy, signage, brochures and other marketing collateral
• Maintaining accurate information across internal systems and databases
• Monitoring campaign activity, advertising and vendor reporting
• Processing sold properties and supporting the settlement process
• Maintaining internal spreadsheets, checklists and property records
• Providing general administrative support to the wider team when required

About You

You'll be someone who thrives in a busy environment and takes genuine pride in producing accurate, high-quality work.

Ideally, you'll bring:

• Previous administration experience (real estate or property experience desirable but not a necessity)
• Strong understanding of the property sales process
• Excellent attention to detail and a strong compliance focus
• Confident communication skills and the ability to liaise with a range of stakeholders
• Strong organisation and time-management skills
• The ability to juggle competing priorities and deadlines
• Confidence learning and using CRM/database systems
• A proactive, team-focused approach

The Opportunity

This is a fantastic opportunity to join an established property business where you'll play an important role in supporting the day-to-day success of the sales function.

This company values internal development and opportunities! If you're keen to develop within property and real estate - this will be a great role for you.

Applicant must be happy to work 5 days a week in their beautiful office.

You'll be joining a busy, collaborative environment where your organisation, attention to detail and ability to keep things moving will be genuinely valued.

Property and Sales Administrator • Williamstown, SA, AU