Project Administrator (Part Time), ACT

Unwelt; Canberra; On-site; AUD 65,000 - 85,000; Full time

Job summary

Unwelt Canberra is seeking a proactive, organized administrator to provide high‑level support to the Canberra Regional Manager and manage day‑to‑day office operations.

You will coordinate projects, improve processes, and liaise with employees, vendors, clients and external service providers across the national administration team.

Applicants must have legal work rights to work in Australia and at least 3+ years in a similar role, with strong communication and MS Office skills.

Qualifications

• Minimum 3+ years of experience in a similar role, preferably within a professional services firm.
• Strong attention to detail with excellent verbal and written communication.
• Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met.
• High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities.
• Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents.
• Advanced skills in Microsoft applications: Word, PowerPoint, Excel, Co-Pilot and Outlook.
• Advanced proficiency in Adobe Acrobat.

Responsibilities

• Word processing tasks, including proofreading, editing and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with Umwelt style guide and templates.
• Delegating or being delegated tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes.
• Liaise with employees, vendors, clients and suppliers regarding all administration information.
• Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
• Assisting with special projects, such as process improvements.
• Provide assistance to staff, managers, and senior level officers as needed.
• Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system.
• Diary management for senior leader in the Canberra office.
• Scheduling, attending and taking minutes in team meetings.
• Expense and timesheet allocation.
• Travel bookings and mobilisation assistance including induction requirements.
• Providing general administrative support to the Canberra team and to other teams/offices as directed by the National Administration Manager.
• Undertake data entry, mail merge tasks and PowerPoint presentations.

Skills

Attention to detail

Communication

Time management

Office coordination

Tools

Microsoft Word

PowerPoint

Excel

Co-Pilot

Outlook

Adobe Acrobat

Job description

This role provides highlevel administrative support to the Canberra Regional Manager while coordinating thedaytodayoperations of the Canberra office.We areseekinga proactive, organised and resourceful professional with the ability to deliver effective administrative support, manage office coordination and undertake a range of project administration tasks. A strong focus onidentifyingand implementing process improvements across office operations and administrative functions is essential to enhance efficiency and productivity.

As part of our national administration team, you will play a key role in supporting project and administrative activities across the organisation. You will build strong working relationships and collaborate with a broad range of stakeholders, including employees at all levels, internal teams, clients, and external service providers.

Key Responsibilities:

• Word processing tasks, including proof reading,editingand formatting of a variety of documents from letters and proposals to large, complex, multi-volume reportsin accordance withthe Umwelt style guide and templates
• Delegating or being delegated, tasks within the administration team and ensuring that they are completedin accordance withexisting policies and procedures as well as the Quality Management System processes
• Liaise with employees, vendors,clientsand suppliersregardingall administration information
• Supporting employees byfacilitatinginterdepartmental communications and interactions between internal and external parties
• Assistingwith special projects, such as process improvements
• Provide assistance tostaff, managers, and seniorlevel officers as needed
• Workingin accordance withtimelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system
• Diary management for senior leader in the Canberra office
• Scheduling,attendingand taking minutes in team meetings
• Expense and timesheet allocation
• Travel bookings and mobilisationassistanceincluding induction requirements
• Providing general administrative support to the Canberra team and to other teams/offices as directed by the National Administration Manager
• Undertake data entry, mail mergetasksand PowerPoint presentations

About You

The successful applicant for this position, will be a highly motivated and enthusiastic Administrator experienced in the below areas:

• Minimum3+ years of experience in a similar role preferrable within a professional services firm
• Strong attention to detail with excellent verbal and written communication
• Ability to work under pressure to strict deadlines, prioritisingtasksand coordinating others to ensure deadlines are met
• High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
• Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents
• Advanced skills in Microsoft applications: Word, PowerPoint, Excel,Co-Pilotand Outlook
• Advancedproficiencyin Adobe Acrobat

To be eligible for this position you must have legal work rights to work in Australia.