Administration Assistant

CBRE; Warrnambool; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Structured career development

Corporate discounts

Wellness benefits

Job summary

CBRE is seeking an Administration Assistant for Gateway Plaza in Warrnambool. This pivotal admin role supports the Centre Manager and keeps day‑to‑day operations running smoothly across tenant communications, leasing, accounting, and reporting.

You will engage with suppliers, tenants and customers, coordinate contractor activity, and maintain accurate records in internal systems. Structured training and mentoring accompany a collaborative team culture.

Qualifications

• Previous administrative experience in a fast‑paced office environment.
• Excellent communication and customer service skills, with the ability to build relationships with a broad range of stakeholders.
• High attention to detail and accuracy in data entry and reporting.
• Strong organisational and time‑management skills, with the ability to prioritise competing tasks.
• Intermediate IT skills and confidence in learning new systems quickly.

Responsibilities

• Managing centre administration, including tenant communications, lease administration, and general office support.
• Assisting with contractor coordination for minor repairs and maintenance works.
• Acting as a key point of contact for supplier, tenant, and customer enquiries.
• Processing accounts payable invoices, expense reimbursements, and following up outstanding arrears.
• Maintaining accurate tenant records, including sales, insurance, and lease details within internal systems.
• Preparing and distributing weekly leasing and performance reports for clients.

Skills

Administrative skills

Communication skills

Attention to detail

Time management

IT literacy

Tools

Microsoft Office

Job description

Support a thriving retail centre in a pivotal admin role

Join a close knit, collaborative team - full training & mentoring provided

Warrnambool - Land of the Gunditjmara people

We have an exciting opportunity for a proactive Administration Assistant to join our highly regarded Retail Property team at Gateway Plaza, Warrnambool. This is a key support role working closely with the Centre Manager, where no two days are the same. You'll play an integral part in the smooth day to day operation of the centre, providing high quality administrative support and assisting across a range of retail property activities and projects.

Here’s a snapshot of your day;

• Managing centre administration, including tenant communications, lease administration, and general office support
• Assisting with contractor coordination for minor repairs and maintenance works
• Acting as a key point of contact for supplier, tenant, and customer enquiries
• Processing accounts payable invoices, expense reimbursements, and following up outstanding arrears
• Maintaining accurate tenant records, including sales, insurance, and lease details within internal systems
• Preparing and distributing weekly leasing and performance reports for clients

Here’s what you'll need to succeed;

• Previous administrative experience in a fast‑paced office environment
• Excellent communication and customer service skills, with the ability to build relationships with a broad range of stakeholders
• High attention to detail and accuracy in data entry and reporting
• Strong organisational and time‑management skills, with the ability to prioritise competing tasks
• Intermediate IT skills and confidence in learning new systems quickly

So, what's in it for you?

• Structured career development to support you and explore your learning potential and career goals
• A wide range of corporate discounts and wellness benefits.
• You’ll form an integral part of an enormously successful team who outperform in the market year on year

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We look forward to hearing from you! #WeAreCBRE