Administrator Project Senior

Civmec Construction & Engineering Pty Ltd; Australia; Hybrid; AUD 95,000 - 115,000; Full time

Benefits offered by this job

Permanent position

Competitive pay

Career development

Job summary

Civmec Construction & Engineering Pty Ltd is seeking a Senior Site Administrator for our Port Hedland workshop, full-time. You will support daily operations with accurate documentation, payroll data, and records management, ensuring bookings, rosters, and compliance are maintained.

You will work closely with workshop management, supervisors and staff, applying your experience in construction or industrial settings to deliver efficient administrative support and reliable data management.

Qualifications

• Previous experience in a Site Administrator, Project Administrator, or similar administrative role.
• Strong timesheet management and workforce administration experience.
• Excellent organisational and time management skills.
• High attention to detail and accuracy.
• Ability to communicate effectively with a diverse workforce.
• A proactive approach and ability to work independently.
• Experience within construction, engineering, mining, or industrial environments will be highly regarded.

Responsibilities

• Processing and managing employee timesheets and payroll information
• Maintaining workforce records and site documentation
• Assisting with leave management and workforce rosters
• Data entry and maintenance of company systems
• Processing purchase orders and invoices as required
• Assisting with reporting and administrative compliance requirements
• Managing correspondence, filing, and document control
• Providing general administrative support to workshop management and operational teams

Skills

Site Administrator experience

Timesheet management

Organisational skills

Attention to detail

Effective communication

Independent work

Construction/industrial experience

Job description

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Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.

Join the Civmec Team

Due to continued growth, we are seeking an experienced and highly organised Senior Site Administrator to join our Port Hedland workshop team on a full-time basis.

This is a fantastic opportunity for a motivated administrator who thrives in a fast paced industrial environment and enjoys supporting workshop operations through accurate documentation, reporting, and workforce administration.

Based at our Port Hedland workshop, you will play a critical role in supporting daily operations and ensuring administrative processes run efficiently. You will work closely with workshop supervisors, employees, and management to maintain accurate records and provide general administrative support.

• Must be a current resident of Port Hedland or surrounding local area
• Full Australian working rights
• Current driver's licence

What We Offer

• Permanent full time position
• Competitive remuneration package
• Career development and growth opportunities

The Role

• Processing and managing employee timesheets and payroll information
• Maintaining workforce records and site documentation
• Assisting with leave management and workforce rosters
• Data entry and maintenance of company systems
• Processing purchase orders and invoices as required
• Assisting with reporting and administrative compliance requirements
• Managing correspondence, filing, and document control
• Providing general administrative support to workshop management and operational teams

About You

To be successful in this role, you will possess:

• Previous experience in a Site Administrator, Project Administrator, or similar administrative role
• Strong timesheet management and workforce administration experience
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Ability to communicate effectively with a diverse workforce
• A proactive approach and ability to work independently
• Experience within construction, engineering, mining, or industrial environments will be highly regarded

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume' culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply.

We respectfully request no agency submissions.